The Home tab of the Ribbon in Outlook 2011 for Mac is where you spend most of your time when working with e-mail. It has most of the commands you need. The buttons on the Ribbon's Home tab, in Office 2011 for Mac, do the following:

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  • E-Mail: Opens a new mail message dialog.

  • New: Displays a pop-up menu from which you can choose to make a new e-mail message, meeting, appointment, contact, contact group, task, or note.

  • Delete: Deletes the select message.

  • Reply: When a message is selected, displays a mail message pre-addressed to the sender of the selected message, with the body of the original message included and indented.

  • Reply All: Same as Reply, but all recipients in the To and CC fields in the original message are replied to.

  • Forward: Opens a mail message with the contents of the selected message.

  • Meeting: Opens a dialog that lets you schedule a meeting, complete with the ability to add a customized meeting invitation to send to invitees, and the ability to use the Scheduling Assistant to help you check for available times in your calendar.

  • Attachment: Opens a new mail message with the contents of the selected message attached so that you can send it as-is to recipients you specify.

  • Move: Select one or more messages in the list and then click this button to display a browser that lets you choose a folder in your folder list.

  • Rules: Displays a pop-up menu that lets you apply existing rules or display the Rules dialog discussed later in this chapter.

  • Junk: Select one or more messages in the message list and then click this to display a menu with the following options:

    • Mark as Junk: Changes the category of selected messages to Junk.

    • Block Sender: Adds the sender's e-mail address to the list of blocked senders in Tools→Junk E-Mail Protection→Blocked Senders.

    • Mark as Not Junk: Only displays if three or more messages are selected, or if you change the state of a selected message previously classified as junk to not junk.

  • Unread: Changes the state of a read message to unread. The button may change to Read so you can change the state of a message from unread to read.

  • Categorize: Using the pop-up menu, you can apply a category to selected messages, display a dialog to add or edit categories, and clear categories from selected messages.

  • Follow-Up: Click the triangle next to the flag to display a pop-up menu that lets you set a reminder for the selected item.

  • Filters: Click the triangle on the right of this button to display a pop-up menu from which you can choose a variety of filters or clear all filters.

  • Find a Contact: Type a contact's name and then press Return or Enter to display the results of your contact search in the Contacts Search.

  • Contacts Search: Displays the Contacts Search dialog.

  • Send/Receive: Click this button to tell Outlook to check with the mail server and update the message list and send messages that are queued in the Outbox.