Office 2011 for Mac: Find and Set Outlook Mail Preferences

2 of 9 in Series: The Essentials of Using Outlook in Office 2011 for Mac

Outlook 2011 for Mac offers hundreds of ways to customize the way messages are presented, processed, and replied to. You can access these settings in the Outlook Preferences dialog, which you open by choosing Outlook→Preferences from the menu bar.

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The settings that affect mail are found in Personal Settings group as well as the E-Mail group in the Outlook Preferences dialog. Notice these settings in particular:

  • General: Click the General icon in the Outlook Preferences dialog to find the Make Default button.

  • Accounts: Click Accounts in the Outlook Preferences dialog to display the Account dialog. Be sure to click the Advanced button in the Account dialog and choose the Folders tab.

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  • Notifications & Sounds: Click Notifications & Sounds in the Outlook Preferences dialog to adjust what kinds of sounds and visual notifications Outlook generates as you work with mail.

  • Categories: Click Categories in the Outlook Preferences dialog to classify just about everything in Outlook.

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  • Fonts: Click Fonts in the Outlook Preferences dialog to choose default fonts for composing HTML and plain text messages.

  • AutoCorrect: Click AutoCorrect in the Outlook Preferences dialog to edit AutoCorrect and AutoFormat options for text, as well as bullets and numbering.

  • Reading: Click Reading in the Outlook Preferences dialog to change some of the default settings. Of course, you’re free to choose the settings that work best for you.

  • Composing: Click Composing in the Outlook Preferences dialog to change what kind of formatting is applied to messages you reply to.

  • Signatures: Click Signatures in the Outlook Preferences dialog to add a signature.

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  • Rules: Click Rules in the Outlook Preferences dialog to set rules. Alternatively, choose Tools→Rules from the menu bar.

  • Schedules: Click Schedules in the Outlook Preferences dialog to tell Outlook to perform operations you specify at predetermined times.

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The Essentials of Using Outlook in Office 2011 for Mac

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