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Cheat Sheet

MYOB Software For Dummies (Australia/New Zealand Edition)

Using the MYOB software for your business needs can be made even quicker and easier through these simple shortcuts. And if you need some help, there are many websites that offer support.

Super Shortcuts in MYOB

You can use shortcut keys regardless of what else you’re doing in MYOB at the time. For example, maybe you’re in the middle of recording a sale and you want to look up a supplier’s phone number. Simply press the Ctrl key on your keyboard and press the letter F to go straight to your Cards List. After you retrieve the info you need, press the Esc key to return to the sale. (Note: With a Macintosh, you use the Cmd key instead of the Ctrl key.)

MYOB Key or Keystroke Combination Shortcut Result
Ctrl-B Takes you to Receive Payments
Ctrl-D Takes you to Receive Money
Ctrl-E Takes you to Enter Purchases
Ctrl-F Displays your customer and suppliers list
Ctrl-G Takes you to Record Journal Entry
Ctrl-H Takes you to Spend Money
Ctrl-I Displays the Reports menu
Ctrl-J Takes you to Enter Sales
Ctrl-K Takes you to the Bank Register
Ctrl-L Opens up a list
Ctrl-M Takes you to Pay Bills
Ctrl-N Starts a new company file
Ctrl-O Opens a new company file
Ctrl-P Print what’s on screen
Ctrl-Q Quits out of the program (Mac only)
Ctrl-R Tells you about debits and credits
Ctrl-T Takes you to your To Do List
Ctrl-W Closes the current open window (Mac only)
Ctrl-Y Takes you to Find Transactions

Cruising the Command Centres in MYOB

Getting straight to the command centre of your choice is simple. Press the Ctrl key on your PC (or the Cmd key on a Macintosh) and at the same time press one of these numbers – and off you’ll go to the command centre of your desire!

Keystroke Combination Shortcut Result
Ctrl-1 Accounts command centre
Ctrl-2 Banking command centre
Ctrl-3 Sales command centre
Ctrl-4 Time Billing command centre
Ctrl-5 Purchases command centre
Ctrl-6 Payroll command centre
Ctrl-7 Inventory command centre
Ctrl-8 Card File command centre

Fiddling with Text in MYOB

You can copy and paste text in MYOB software as you would in any word processor. Here are the shortcuts. (Note: Use the Cmd key on a Mac):

Keystroke Combination Shortcut Result
Ctrl-A Selects all highlighted text
Ctrl-C Copies text
Ctrl-V Pastes text
Ctrl-X Deletes or cuts text
Ctrl-Z Undoes the last command (sometimes!)

Using the ALT Key in MYOB

On a PC, every command in MYOB software includes an underlined letter. To execute this command, press the Alt key followed by the relevant letter.

Here are two examples:

  • In the Banking command centre, Alt+A becomes Reconcile Accounts.

  • In the Payroll command centre, Alt+A becomes Process Payroll.

Moving Around in MYOB

Learn to love your computer’s Tab key, moving forward and backwards through every window in MYOB software. It’s so much easier and quicker than using your mouse.

Keystrokes Shortcut Result
Shift+Tab Moves backwards to the previous field
Enter or Tab Moves forwards to the next field
Ctrl+Enter Records a transaction
Alt+F4 Quits and packs up (PC only)
Esc Takes you out of wherever you are
Ctrl+Tab Cycles through open windows

Handy Websites for MYOB Support

There are many websites that offer help for using the MYOB software, and for running your own business. Here’s a list of places to start:

  • MYOB

    The official company Web site for all things MYOB-related.

  • MYOB Customer Service and Support

    This site offers a free MYOB forum board, and lots of other tips and resources.

  • business.gov.au

    Everything you need to know about starting a business in Australia.

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