Cheat Sheet

Microsoft Publisher 2007 For Dummies

From Microsoft Office Publisher 2007 For Dummies by Jim McCarter, Jacqui Salerno Mabin

Microsoft Publisher 2007 offers all sorts of tools, including shortcuts keys for navigation and formatting, to help you turn text and graphics into published material. And, before you publish, you need to design your publication and talk to your printing service about the technical aspects.

Microsoft Publisher 2007 Navigation Keys

Microsoft Publisher 2007 incorporates a host of navigation keys to help you move fluidly through the text you’re getting ready to publish. The following table shows the most-used navigation keystrokes and the actions they produce:

Keystroke Action Keystroke Action
Home Go to the beginning of current text line Ctrl+Home Go to the beginning of current text box
End Go to the end of current text line Ctrl+End Go to the end of current text box
Up arrow Move up one text line Ctrl+Up Go to the beginning of current paragraph
Down arrow Move down one text line Ctrl+Down arrow Go to the beginning of next paragraph
Right arrow Move right one character Ctrl+Right arrow Move right one word
Left arrow Move left one character Ctrl+Left arrow Move left one word
Ctrl+Tab Move to next connected text box Ctrl+Shift+Tab Move to previous connected text box
Ctrl+G Go to a specific page

Highlighting text then pressing the left- or right-arrow key positions the insertion point at the beginning or end of that text and removes the highlighting.

Formatting Keystrokes for Microsoft Publisher 2007

Microsoft Publisher 2007 gives you a range of shortcut keystrokes to help you format text. You can choose a font, change its size, adjust kerning (the space between letters), and make all sorts of tweaks to your text. The following table shows just what you can do with Publisher's keystrokes:

Keystroke Action Keystroke Action
Ctrl+B Bold selected text Ctrl+Shift+" Insert an inch mark and defeat smart quotes
Ctrl+I Italicize selected text Ctrl+Shift+' Insert foot mark and defeat smart quotes
Ctrl+U Underline selected text Ctrl+1 Single space lines of text
Ctrl+= Superscript selected text Ctrl+2 Double space lines of text
Ctrl+Shift+K Change text to small caps Ctrl+5 1 1/2 space lines of text
Ctrl+Spacebar Change text to plain text and remove all styles Ctrl+L Left align text
Ctrl+Shift+> Increase the font size one half point Ctrl+R Right align text
Ctrl+Shift+< Decrease the font size one half point Ctrl+E Center align text
Ctrl+Shift+P Activate the Font Size list box in the Format toolbar Ctrl+J Fully justify text
Ctrl+Shift+F Activate the Font list box in the Format toolbar Ctrl+Q Return paragraph to standard format
Ctrl+Shift+S Activate the Style list box in the Format toolbar Ctrl+Enter Insert a column or page break
Ctrl+Shift+[ Decrease kerning in selected text Ctrl+Shift+] Increase kerning in selected text

Design Tips to Use with Microsoft Publisher 2007

The following list offers good publication design tips whether you’re using Microsoft Publisher 2007 or some other publishing software. If you’re taking the time to publish anything, spend some time reading through these tips and using of them:

  • Design your publication for the right audience.

  • Talk to your printer early in the project.

  • Check with your print shop to be sure that you’re using the right printer driver.

  • Use white space.

  • Use a simple design that highlights the important parts of your publication.

  • Add contrast to spice up your pages and keep readers interested.

  • Plan carefully for the number of copies that you need — don’t print extra!

  • Try to substitute less expensive elements or processes to avoid going over your budget.

  • Be aware of copyright laws and follow them.

  • Scan graphics at the resolution you will use to print them.

Questions to Ask Your Printing Service When You Use Microsoft Publisher 2007

You can set up files in Microsoft Publisher 2007 to accommodate the needs of your printing service, but you have to find out what those needs are before you start. Use the questions in the following list to make sure that the published pages will turn out as you want them to:

  • Are you comfortable working with Windows files?

  • How do you want to receive my files?

  • What is your usual turnaround time?

  • What kind of imagesetter do you use?

  • What kind of equipment do you have in your shop?

  • Do you have the fonts in my publication?

  • Do you have the creator applications for the EPS graphics that I create?

  • How much do you charge?

  • Can you outsource the work that you can’t do?

  • Can you give me some references?

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