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Cheat Sheet

Lotus Notes 6 For Dummies

From Lotus Notes 6 For Dummies by Stephen R. Londergan

Lotus Notes 6 helps you manage and organize all your business communications, including documents, which you can open and edit with a variety of tools. Lotus Notes 6 also pre-programs some handy bookmarks so that you can go instantly to your Inbox or to a handful of other places. And, if you get stuck, Lotus Notes 6 offers a choice of Help options.

How to Work with Documents in Lotus Notes 6

Working with documents in Lotus Notes 6 is easy. Lotus Notes 6 offers a variety of useful tools to help you manage all your business communication. The following table shows the commands you need to do basic tasks:

To Do This Try This
Read selected document Press Enter or double-click document
Delete selected document Press Delete on your keyboard, drag the document to the Trash bin (in Mail), or choose Edit→Delete
Close document Press Esc or choose File→Close
Edit document Press Ctrl+E or choose Actions →Edit Document
Send a message Choose Actions→Send Document or click Send or Send and Save button
Forward a document Choose Actions→Forward, or click on Forward or Forward without Attachments button
Send a message when you're in another database Choose Create→Mail→Memo or press Ctrl+M
Move from field to field in a document Press Tab to go to the next field or Shift+Tab to move to the previous field
Update a view Press F9 or choose View→Refresh

Navigating among documents is made easy with sometimes a couple of options for getting to and from documents. The following table shows how to navigate in Lotus Notes 6:

To Go to This Use This Or This
Next unread document Tab F4
Previous unread document Shift+Tab Shift+F4
Next document Up arrow
Previous document Down arrow

Selecting text within a document in Lotus Notes 6 involves clicking mouse buttons or pressing a couple of keys. The next table shows how to select text:

To Select This Do This
A word (in edit mode) Double-click it
Next several words (Edit mode) Ctrl+Shift+ right or down arrow key
Previous several words (Edit mode) Ctrl+Shift+ left or up arrow key
All the text in current field Choose Edit→Select All or press Ctrl+A
A large chunk of text Position cursor at beginning of text and then Shift+click at end of text
From cursor to beginning of field Press Shift+Ctrl+Home
From cursor to end of field Press Shift+Ctrl+End

How to Get Help in Lotus Notes 6

If you need a little help while using Lotus Notes 6 (and who doesn't need a little help every now and then?) use the tips in the following table to get assistance quickly:

To Do This Use This
Get help on current task F1
Find a help topic Help→Help Topics
Get help on error messages F1 when message appears

Lotus Notes 6 Bookmarks

Lotus Notes 6 comes with ready-made bookmarks that you can use to open your inbox, address book, and other features. These bookmarks appear on the left side of the screen, and the first eight help you

  • Open your Inbox

  • Open your Calendar

  • Open your Address Book

  • Open your To Dos

  • Open the Replicator

  • Open Sametime (if it's been activated by your administrator)

  • Open Favorite Bookmarks

  • Open Database Bookmarks

  • Add a Comment
  • Print
  • Share
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