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Tips for Writing a Job Ad Reply Letter

Looking at Sample Job Ad Reply Letters

Customize your letters when replying to job ads. Job ad reply letters will vary considerably depending on the position the job candidate is seeking, the job industry, and even the personality of the writer. Remember that your primary focus is to match your qualifications with the requirements of the job position.

Always direct your letter to the hiring manager (using the actual person's name) for the position you are seeking. If the job ad doesn't include a name, do some company research to try to uncover the correct name. Otherwise, you'll need to use a generic title (such as Dear Hiring Manager).

Following are some samples of job ad reply letters:

  • A satellite operations manager (Bell) jumps right in with a comment that she’s a match for the position. The candidate calls attention to her status of qualified candidate in a vertical treatment. A “You require” list appears on the left side of the page. An “I offer” response appears directly across the page on the right.

    [Credit: Phyllis G. Houston, PARW-CC, NRWA — Upper Marlboro, Md.]
    Credit: Phyllis G. Houston, PARW-CC, NRWA — Upper Marlboro, Md.

Click here to view this job ad reply letter.

  • A CPA (Kelham) answers an ad for a controller in a nonprofit organization, citing a match between the organization’s requirements and his qualifications. He titles each of the six matches with a boldfaced headline and also bolds the position’s title in the Regarding space.

    [Credit: Susan Guarneri, MRW, CERW, CPRW, CPBS, NCCC, DCC — Three Lakes, Wis.]
    Credit: Susan Guarneri, MRW, CERW, CPRW, CPBS, NCCC, DCC — Three Lakes, Wis.

Click here to view this job ad reply letter.

  • An innovative quality control manager (Edwards) chose a horizontal requirements-qualifications matching design for her job ad reply letter, using “Your Requirements” immediately followed by “My Supporting Qualifications.”

    [Credit: Tanya Taylor, CHRP, MCRS — Toronto, Ontario, Canada]
    Credit: Tanya Taylor, CHRP, MCRS — Toronto, Ontario, Canada

Click here to view this job ad reply letter.

  • A sales professional (Morrison) dramatically uses a graph to illustrate how his sales nearly doubled in one quarter.

    [Credit: Don Orlando, MBA, CPRW, JCTC, CCM, CCMC — Montgomery, Ala.]
    Credit: Don Orlando, MBA, CPRW, JCTC, CCM, CCMC — Montgomery, Ala.

Click here to view this job ad reply letter.

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