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How to Use Edit Menu Commands in QuickBooks 2011

Sometimes, in the course of your work within QuickBooks 2011, you have to make changes to your various entries. The Edit menu in QuickBooks (which appears when the Register window is open and active) provides several useful commands for entering new transactions, editing existing transactions, and reusing transaction information:

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  • Edit Check/Deposit: This command is equivalent to the Edit Transaction button (which appears in the Register window). If you choose the Edit Check/Deposit command, QuickBooks displays the Write Checks window so that you can edit the transaction using that tool.

  • New Bill Pmt/Check: This command displays the Write Checks window so that you can record a new check transaction into the register.

  • Delete Bill Pmt/Check: The Delete Check command deletes the selected transaction from the register.

  • Memorize Check: This command, which appears when appropriate, memorizes the selected transaction, adds the check information to the memorized transaction list, and thereby allows you to reuse the check information at some point in the future.

  • Void Check: This command, which also appears when appropriate, lets you void the selected check transaction.

  • Copy/Paste: The Copy command copies the currently selected check. If you choose the Paste command, QuickBooks pastes the just-copied check into the next empty row of the register.

  • Go To Transfer: This command goes to the other side of a transfer transaction. The Go To Transfer command, obviously, makes sense and works only if the selected transaction is a transfer.

  • Transaction History: This command displays a window that lists all the transactions related to the current selected transaction. Typically, you use this Transaction History command when the selected transaction is a customer payment. You can also edit transactions shown in the Transaction History window. Click the transaction and then the Edit Payment button to do this.

  • Change Account Color: This command displays the Change Account Color dialog box. The Change Account Color dialog box lets you choose another color to use as the color of the striping shown in the Register window.

  • Use Register: This command displays the Use Register dialog box. The Use Register dialog box lets you select the account that you want to display in a register.

  • Use Calculator: This command predictably displays the Windows Calculator.

  • Search: Opens a search toolbar so you can search the Internet when you should be finishing your bookkeeping.

  • Find: The Find command displays either the Simple tab or the Advanced tab of the Find window. Both tabs allow you to search through your register and find transactions.

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  • Preferences: This command enables you to change the way that QuickBooks works so that it best matches your firm's accounting requirements.

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