How to Set Up Client Funds Account Options in Sage Timeslips

Sage Timeslips automatically establishes one funds account for every client nickname you create, and you can set options for it on the Client Information tab of the Client Information window. Choose Names→Client Info to display the Client Information List window. Then double-click the nickname of the client and, when that client’s information appears, click the Client Funds tab.

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To set options for a funds account, double-click the account to display the Client Funds Account Entry dialog box.

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You can set the following options:

  • At the top of the dialog box, you can change the account name and the bank account to which the account is assigned.

  • You can opt to use the account for fees only, costs only, or all charges.

    You can’t set the balance for the funds account from this dialog box. If you’re new to Timeslips and you need to supply an opening balance for a client funds account, enter a deposit funds account transaction. If you acquire a new client who pays you upfront, enter a payment to account transaction.

  • You can set parameters that Timeslips uses to automatically request replenishment of the account on the client’s bill when the account’s balance falls below an amount you specify.

  • Using the Style on the Bill list, you can specify how Timeslips handles transaction activity from this funds account on the client’s bills. You can show the detail of each transaction, include a summary for each transaction type, or hide the information.

    Some people think displaying the details of the transactions can be confusing to a client. Others, however, find that displaying detail tends to make the client pay the bill more quickly because it contains complete information.

  • Select the Automatic Payment of New Charges on the Bill check box to make Timeslips automatically create a payment from account funds transaction and a payment accounts receivable transaction for you when you produce a client’s bill.

If the funds account doesn’t contain enough money to fully pay the bill, Timeslips uses all available funds. Letting Timeslips automatically create these transactions not only saves you work but also ensures that you mark a bill paid or partially paid. This method beats confusing a client by sending an unpaid bill when you already have the money to cover the bill.

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