How to Set Up a QuickBooks 2010 Payroll Item List

The Payroll Item List in QuickBooks 2010 identifies items that appear on employee payroll check stubs. QuickBooks offers both a Payroll Item guided EZ Set Up option and a Custom Set Up approach.

  1. In QuickBooks, choose Lists→Payroll Item List.

    QuickBooks displays the Payroll Item List window.

  2. To add a new Payroll Item, click the Payroll Item button and select New from the Payroll Item pop-up menu that appears.

    QuickBooks displays the Add New Payroll Item dialog box. You can choose to set up a new payroll item either by using the EZ Set Up Method or the Custom Set Up Method.

  3. If you want QuickBooks to help you and you’re setting up a common payroll item, click the EZ Set Up button, click Next, and then simply follow the on-screen instructions.

    If you want to perform a custom setup of a payroll item, click the Custom Set Up button and then Next. QuickBooks walks you through a multiple-screen interview that asks you about the payroll item to set up. For example, the first dialog box that QuickBooks displays asks you to identify the type of payroll item that you want to create. You answer this question by selecting one of the radio buttons and then clicking Next.

  4. After you set up the payroll item, enter a name for the item in the Add New Payroll Item dialog box that appears.

    QuickBooks provides another version of the Add New Payroll Item dialog box that includes a field you fill in to give the new item a name.

  5. Click the Next button to move through the remaining payroll item setup questions.

    You identify the name of the government agency to which the liability is paid, the taxpayer identification number that uniquely identifies you to the taxing agency, the liability account that you use to track the items, the tax form line that you use to report the item, the rules that QuickBooks should use for calculating the item (such as whether the item is subject to taxes), and a couple of other miscellaneous pieces of data.

  6. After you supply all this information, click the Finish button (which appears on the last version of the Add New Payroll Item dialog box).

    QuickBooks adds the new payroll item to the Payroll Item List.

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