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How to Save Your Numbers Spreadsheets

With the Numbers iWork application, you can take advantage of Lion’s Auto Save feature, which means you no longer have to fear losing a significant chunk of work because of a power failure or a coworker’s mistake. However, if you’re not a huge fan of retyping any data, you can save your Numbers spreadsheets manually after making a major change.

Follow these steps to save your spreadsheet to your hard drive:

  1. Press Commnad+S.

    If you’re saving a document that hasn’t yet been saved, the Save As sheet appears.

  2. Type a filename for your new spreadsheet.

  3. Click the Where pop-up menu and choose a location to save the file.

    This allows you to select common locations, such as your desktop, Documents folder, or Home folder.

    If the location you want isn’t listed in the Where pop-up menu, you can also click the down-arrow button next to the Save As text box to display the full Save As dialog. Click the desired drive in the Devices list at the left of the dialog and then click folders and subfolders until you reach the desired location.

    Alternatively, type the folder name in the Spotlight search box at the top right and double-click the desired folder in the list of matching names. (Heck, you can even create a new folder in the full Save As dialog.)

  4. Click Save.

    After you’ve saved the file the first time, you can simply press Command+S in the future and your changes are saved.

    You can also use the Save a Version and Revert to Saved items on the File menu to save a “snapshot” of your Numbers document, or revert the document to a past version.

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