How to Save Files in Windows XP

Saving your files keeps you from losing your work in the event of a crash or power failure, and lets you name your files so that you can easily find it again. You can also save the file in a format that is compatible with all versions of the application you plan on using to access it, later.

  1. Choose File→Save.

    You can find File on the Menu bar near the top of the file that you want to save.

    If you’ve saved a document before, choosing File→Save saves the most recent changes to the document without having to go through the Save As dialog box settings again. However, if you want to save an existing document with another name or different settings (such as a new format), select File→Save As and enter the new information. The newly saved file doesn’t overwrite the original, but does create a new version.

  2. Locate the folder where you want to save the file.

    Locate the folder by using the Save In drop-down list or by clicking an icon along the left side, such as My Documents or My Computer.

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    If you’re saving a file and want to create a new folder to save it in, from within the Save As dialog box click the New Folder button, enter a folder name in the New Folder dialog box, click OK, and then proceed to enter a filename and click Save to save the file in the new folder.

  3. Name the file.

    In the File Name text box, enter a descriptive name for the file.

  4. Check the file's format.

    If you want to save the file in the default application format, you don't have to do anything, but if you want to save the file in a format other than the default application format, open the Save as Type drop-down list and select the format.

    You might also look for a Save as Web Page command on many File menus. This allows you to publish a document in a format that will be readable by browsers if you post to a Web site.

  5. Click the Save button.

    Clicking the Save button saves the file in the location you chose and with the name you specified.

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