How to Save a Word 2013 Document in a Sharable Format

Not everyone can read Word 2013 documents. You may need to save in a sharable format. In fact, users of ancient versions of Word might not be able to read the Word documents you create in Word 2013. To ensure that the files are compatible, you can publish your documents in a more compatible or universal file format. Obey these steps:

  1. Finish your document.

    Yes, that includes saving it one last time.

  2. Click the File tab.

    This will give you options for your document.

  3. Choose the Export command.

    This prepares your files to be exported out to others.

  4. Choose Change File Type.

    Use the options in the Document File Types list to save your document by using another file type, one that would be more compatible than Word’s own document file format. Here are some suggestions:

    • Word 97-2003 Document: This is the most compatible Word file format, ideal for sharing your documents with anyone who has Word.

    • Rich Text Format: This file format is compatible with every word processing program available. In fact, RTF was created so that documents can be shared between different computers and programs.

    • Single File Web Page: You’re basically creating a web page document in Word. Almost anyone with a web browser, which is just about everyone who uses a computer, can read documents saved in this format.

  5. Click the Save As button.

    This button is found at the bottom of the Document File Types list. The Save As dialog box appears.

    If you want, you can change the document’s filename and location by using the Save As dialog box.

  6. Click the Save button to save your document.

    The document is now saved, using the new file type. It’s ready for sharing on the Internet, as a file attachment or however else you need to get it out there.

    To save a document as a PDF, or Adobe Acrobat, document, in Step 4 click the Create PDF/XPS Document button. Click the Create PDF/XPS button again (which is kind of redundant). Use the Publish As PDF or XPS Document dialog box to complete the exporting process.

  • Add a Comment
  • Print
  • Share
blog comments powered by Disqus
Advertisement

Inside Dummies.com