How to Save a Paragraph Style in Adobe InDesign Creative Suite 6

Do you ever go to all the trouble of finding just the right indent, font, or spacing to use in your copy in Adobe InDesign CS6, just to find that you have to apply those attributes a hundred times to complete your project? Or, have you ever decided that the indent is too much?

Wouldn’t it be nice to change one indent text box and have it update all other occurrences? You can do this using paragraph styles in InDesign.

To create a paragraph style, follow these steps:

  1. Create a text frame, add text, and apply a first-line indent of any size you want.

    Select some text — you don’t have to select it all.

  2. Choose Window→Styles→Paragraph Styles.

    The Paragraph Styles panel opens.

  3. From the Paragraph Styles panel menu, choose New Paragraph Style.

    The New Paragraph Style dialog box opens. Note that every attribute, font, size, and indent is already recorded in this unnamed style. You don’t have to do anything at this point other than name the style.

  4. Change the name from Paragraph Style 1 to something more appropriate, such as BodyCopy, and click OK.

    Your style is created! After you click OK, the dialog box closes and the new style is added to the Paragraph Styles panel list. You can modify the settings by double-clicking the style name in the Paragraph Styles panel. You can apply the style to other text frames by selecting the frame and clicking the style in the Paragraph Styles panel.

If you want to change an existing style, the New Paragraph Style dialog box has several different areas in a large list on the left side. Select an item in the list to view and change its associated paragraph properties on the right side of the dialog box to update all instances of that paragraph style.

You can import paragraph styles from other documents or from a file on your hard drive, which is particularly useful when you need to use a particular set of styles for a template. To import paragraph styles, choose Load Paragraph Styles from the Paragraph Styles panel menu. A dialog box prompts you to browse your hard drive for a file. Select the file to load and click OK.

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