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How to Replace Found Text in Word 2013

When you want to find something and replace it with something else in Word 2013, you use the Find and Replace command. Suppose that you may want to change all instances of ungulates in your document to ruminants. Here’s how that’s done:

1

On the Home tab, click the Replace command button, found nestled in the Editing group on the far right side of the Ribbon.

When the Replace command button isn't visible in the Editing group, click the Editing button, and then choose the Replace command button from the pop-up group of command buttons that appears.

Choosing the Replace command button displays the Find and Replace dialog box. It should be familiar if you've often used the Advanced Find command. After all, finding stuff is the first part of using Find and Replace.

2

In the Find What box, type the text you want to find.

You want to replace this text with something else. So, if you're finding coffee and replacing it with tea, type coffee.

Press the Tab key when you’re done typing.

3

In the Replace With box, type the text you want to use to replace the original text.

To continue from the example in Step 2, you type tea here.

4

Click the Find Next button.

At this point, the Replace command works just like the Find command: Word scours your document for the text you typed in the Find What dialog box. When that text is found, you move on to the next step; otherwise, the Replace command fails because there’s nothing to replace.

5

Click the Replace button.

Word replaces the found text, highlighted onscreen, with the text typed in the Replace With box.

6

Continue replacing.

After you click the Replace button, Word immediately searches for the next instance of the text, at which point you repeat the previous steps until the entire document has been searched.

7

Read the summary that’s displayed and Click OK.

After the last bit of text is replaced, a dialog box appears and tells you that the operation is complete.

All the restrictions, options, and rules for the Find command also apply to finding and replacing text.

The keyboard shortcut for the Replace command is Ctrl+H. F, G, and H are found together on the computer keyboard, and Find, Replace, and Go To are found together in the Find and Replace dialog box.

The Replace command's dialog box also sports a More button, which can be used exactly as the More button for the Find command.

Word may find and replace your text in the middle of another word, such as use in causes. Oops! Click the More button and select the Find Whole Words Only option to prevent such a thing from happening.

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