How to Print in Excel 2013
To save paper and your sanity, print your worksheet directly from the Print screen in Excel 2013’s Backstage view by clicking File→Print (or simply pressing Ctrl+P or Ctrl+F2). The Print screen shows you at-a-glance your current print settings along with a preview of the first page of the printout.
You can also add a Print Preview and Print command button to the Quick Access toolbar that opens this Print screen in the Backstage view. Click the Customize Quick Access Toolbar button followed by the Print Preview and Print option on its drop-down menu to add this button at the end of the toolbar. Click this button anytime you want to preview a report before sending it to your printer.
You can use the Print Preview feature in the Print screen before you print any worksheet, section of worksheet, or entire workbook. Because of the peculiarities in paging worksheet data, you often need to check the page breaks for any report that requires more than one page.
The print preview area in the Print panel shows you exactly how the worksheet data will page when printed. If necessary, you can return to the worksheet where you can make changes to the page settings from the Page Layout tab on the Ribbon before sending the report to the printer when everything looks okay.
When Excel displays a full page in the print preview area, you can barely read its contents. To increase the view to actual size to verify some of the data, click the Zoom to Page button in the lower-right corner of the Print panel. You can see what the first page of the four-page report looks like after zooming in by clicking this Zoom to Page button.
After you enlarge a page to actual size, use the scroll bars to bring new parts of the page into view in the print preview area. To return to the full-page view, click the Zoom to Page button a second time to deselect it.
Excel indicates the number of pages in a report at the bottom of the print preview area. If your report has more than one page, you can view pages that follow by clicking the Next Page button to the right of the final page number. To review a page you’ve already seen, back up a page by clicking the Previous Page button to the left of the first page number.
To display markers indicating the current left, right, top and bottom margins along with the column widths, click the Show Margins button to the immediate left of the Zoom to Page button. You can then modify the column widths as well as the page margins by dragging the appropriate marker.
When you finish previewing the report, the Print screen offers you the following options for changing certain print settings before you send it to the printer:
Print button with the Number of Copies combo box: Use this button to print the spreadsheet report using the current print settings listed on the panel. Use the combo box to indicate the number of copies you want when you need multiple copies printed.
Printer drop-down button: Use this button to select a new printer or fax to send the spreadsheet report to when more than one device is installed. (Excel automatically displays the name of the printer that’s installed as the default printer in Windows.)
Settings drop-down buttons: These include a Print What drop-down button with attendant Pages combo boxes: Use the Print What drop-down button to choose between printing only the active worksheets in the workbook, the entire workbook, the current cell selection in the current worksheet, and the currently selected table in the current worksheet. Use the combo boxes to restrict what’s printed.
Beneath the combo boxes, you find drop-down list buttons to print on both sides of each page in the report, collate the pages of the report, and switch the page orientation from Portrait to Landscape. Additionally, you can select a paper size based on your printer’s capabilities other than the default 8.5″ x 11″ letter, and customize the size of the report’s margins.
Excel Glossary
active cell
The worksheet cell that contains the cell cursor. Each worksheet can have only one active cell.
Excel Glossary
AutoComplete
A feature that looks at the entries that you make in a worksheet column and automatically duplicates them in subsequent rows whenever you start a new entry that begins with the same letter or letters as an existing entry in that column.
Excel Glossary
AutoCorrect
A feature that alerts Excel 2007 to common typing errors and your own typing errors (that you specify) and tells the program how it should automatically fix them for you.
Excel Glossary
AutoFill
An Excel 2007 feature that quickly creates a series of entries based on the data you enter in one or two cells. AutoFill works with days of the week, months of the year, yearly quarters; consecutive series of numbers; and formulas. You also can add your own custom AutoFill series.
Excel Glossary
AutoFilter
A feature in Excel 2010 that enables you to temporarily hide everything in a table except the records you specifically want to view, based on criteria you specify.
Excel Glossary
Backstage view
A new feature in Excel 2010 — accessible from the green File tab — that enables you to manage files and to view the properties and stats about the workbook file you're editing.
Excel Glossary
cell
The intersection of a column and row in the worksheet.
Excel Glossary
cell address
The cell identifier, determined by its column letter(s) followed by the row number, as in cell A1, the very first cell of each worksheet at the intersection of column A and row 1.
Excel Glossary
cell cursor
The black border that surrounds the active cell in a worksheet.
Excel Glossary
clip art
Readymade drawings, illustrations, and photos offered by Microsoft for use in Microsoft Office applications.
Excel Glossary
Compatibility Checker
A utility in Excel 2007 and 2010 that you use to find potential compatibility issues if you plan to save an Excel workbook file in the older Excel 97–2003 file format.
Excel Glossary
current cell
The worksheet cell that contains the cell cursor. Each worksheet can have only one current cell.
Excel Glossary
data table
A range of cells in a worksheet in which you enter a series of possible values that Excel plugs into a formula so you can perform what-if analysis on the data.
Excel Glossary
dialog box
A rectangular window with settings and commands that appears when you click a dialog box launcher or certain other commands on the Ribbon.
Excel Glossary
dialog box launcher
A small icon in the lower-right corner of a group of command buttons on the Ribbon that you click to access a dialog box with additional related settings and commands.
Excel Glossary
function
A part of a formula that takes a number of specific arguments and then returns a single value based on those arguments.
Excel Glossary
gallery
A drop-down list of thumbnail selections that appears when you click certain command buttons on the Ribbon.
Excel Glossary
group
A section of a tab on the Excel 2007 Ribbon that organizes related command buttons into subtasks normally performed as part of the tab's larger core task. The name of a group appears at the bottom of the group, such as the Font group on the Home tab.
Excel Glossary
hyperlink
Specially formatted text that anyone can click to jump to Web sites, move to other cells or workbooks, or create an e-mail message.
Excel Glossary
keyboard shortcuts
A combination of keys that you can press to execute certain commands, as opposed to finding and clicking the commands' buttons on the Ribbon or elsewhere.
Excel Glossary
Live Preview
A feature in Excel 2007 that enables you to point to thumbnails on a drop-down gallery to see how a new font, font size, table style, or cell style would look on your selected data before you actually apply it.
Excel Glossary
macro
A series of commands or actions in Excel that are recorded and saved together in a file. You can run the macro whenever you need to perform the task.
Excel Glossary
Name box
The left-most section of the Formula bar that displays the address or name of the current cell.
Excel Glossary
pivot table
A special type of table unique to Excel 2007 that enables you to summarize large amounts of data and pivot or rearrange the table's data to display different summaries of the information it contains.
Excel Glossary
Ribbon
A new feature of the Excel 2007 interface that replaces the menus and toolbars of previous versions; appears at the top of the Excel window, just below the title bar.
Excel Glossary
ScreenTip
A small window that displays descriptive text when you point to but don't click a command on the Ribbon or other objects in a worksheet.
Excel Glossary
sheet tabs
Small tabs near the bottom of a worksheet that you click to move between the worksheets in a workbook. You can assign descriptive names to sheet tabs.
Excel Glossary
slicers
New graphic objects in Excel 2010 that enable you to quickly filter the contents of a PivotTable on more than one field.
Excel Glossary
SmartArt
A type of graphic object in Excel 2007 that gives you the ability to quickly and easily construct graphical lists and diagrams in the worksheet.
Excel Glossary
sparklines
Tiny graphs (miniature charts) that fit within a single cell in the worksheet, used to show basic trends in data.
Excel Glossary
Status bar
A horizontal bar that appears at the bottom of the Excel 2007 window and keeps you informed of Excel's current mode. In addition, you can use the Status bar to select a new worksheet view and to zoom in and out on the worksheet.
Excel Glossary
tabs
The various "pages" of Excel 2007's Ribbon interface that you click to display command buttons relating to the tab's name, such as Page Layout and Formulas.
Excel Glossary
template
A pre-designed worksheet that can be used as a basis for creating new worksheets.
Excel Glossary
WordArt
Stylized text objects that you use to add pizzazz and emphasis to headings and other text in Excel 2007 worksheets.
Excel Glossary
workbook
The basic file type that you create when you use Excel 2007. A new workbook consists of three worksheets by default.
Excel Glossary
worksheet
The main document that you work in when you enter data into cells within Excel 2007. A worksheet is stored in a workbook file.
Excel Glossary
worksheet area
The portion of an Excel 2007 worksheet in which you enter cell data and add objects such as charts and graphics.
Excel Glossary
XPS XML Paper Specification
A file format developed by Microsoft that enables people to open and print documents in XPS Reader without access to the original programs with which the documents were created (such as Excel).
Excel Glossary
Zoom slider
An object on the Status bar in Excel 2007 that enables you to increase the magnification in a worksheet or shrink it down to get an overall picture of the worksheet data.
