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How to Package Your PowerPoint 2007 Presentation on a CD

Sometimes you need to share a PowerPoint presentation with someone who doesn’t own a copy of PowerPoint. Fortunately, PowerPoint includes a Package for CD command that creates a CD that creates a CD with the presentation and a special program called the PowerPoint Viewer.

To create a CD with your presentation, follow these steps:

  1. Open the presentation in PowerPoint and then choose File—Publish—Package For CD.

    The Package For CD dialog box appears.

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  2. Click Options.

    The Options dialog box opens.

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  3. Change options settings.

    The options that are available are:

    • Make a Self-Running Package: Creates a CD that automatically plays the presentation when the CD is inserted into a computer.

    • Make a Package by Using Original File Formats: Instructs the Package to CD Wizard to copy the presentation files to CD.

    • Linked Files: Select this option to include any linked video or audio files.

    • Embedded TrueType Fonts: Ensures that the fonts you use in your presentation are on another computer.

    • *Password to Open Each File: Require a password if the presentation contains top-secret information.

    • Password to Modify Each File: Require a password to prevent unauthorized people from changing the presentation.

    • Inspect Presentations for Inappropriate or Private Information: Checks for any personal information that might be embedded in your presentation.

  4. Click OK to return to the Package to CD dialog box.

  5. If you want to add other presentations to the CD, click Add Files, select the files that you want to add, and then click Add.

  6. Click Copy to CD.

    Insert a blank CD into the drive when prompted.

  7. Remove the CD and then click Yes to make another copy. Otherwise, click No and then click Close.

The presentation starts running when you insert the CD into a computer. If it doesn’t, open My Computer, open the CD drive, and double-click the pptview.exe link. A list of presentations on the CD appears. Double-click the one that you want to run.

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