How to Manage Existing Keyword Tags in Photoshop Elements 9

You can manage keyword tags in Photoshop Elements by using menu commands from the New drop-down menu and other commands from a contextual menu that you open by right-clicking a keyword tag on the Keyword Tags panel.

Working with keyword tags

In the New drop-down menu (the plus sign (+) icon in the Keyword Tags panel), you can access these commands:

  • New Keyword Tag: Create a new keyword tag.

  • New Sub-Category: A subcategory is like a nested bookmark. Create a subcategory by selecting New Sub-Category; a dialog box opens, prompting you to type a name for the new subcategory.

  • New Category: Choose New Category to open a dialog box that prompts you to type a name for the new category. By default, you can find predefined category names for People, Places, Events, and Other. If you want to add your own custom categories, use this menu command.

  • From File: If you export a keyword tag, the file is written as XML (eXtensible Markup Language). When you choose From File, you can import an XML file of a keyword tags file.

  • Save Keyword Tags to File: You can save keyword tags to a file that can be retrieved with the From File command. This option is handy when you open a different catalog file and want to import the same collection names created in one catalog file to another catalog file.

  • Collapse All Keyword Tags: Keyword tags appear like bookmark lists that can be collapsed and expanded. An expanded list shows you all the subcategory keyword tags. Choose Collapse All Keyword Tags to collapse the list.

  • Expand All Keyword Tags: This command expands a collapsed list.

When you create a new keyword tag, you see a large icon in the Keyword Tags panel. The default tags appear with small icons. You can access the items that appear below default tags by clicking the right-pointing arrow to expand the list.

Right-click a collection name to make the following menu commands appear:

  • Change <keyword tag name> keyword tag to a sub-category: Choose this menu command to change a keyword tag to a keyword tag subcategory.

  • Edit <keyword tag name> keyword tag: This menu command opens the Edit Keyword Tag dialog box. You can rename a keyword tag, change the note, or change the map location in this dialog box. Alternatively, you can click the Pencil tool on the Keyword Tags panel to open the same dialog box.

  • Delete <keyword tag name> keyword tag: Select a keyword tag and select this menu option to delete a keyword tag. Alternatively, click the Trash icon on the panel to delete a keyword tag. Note that deleting a keyword tag doesn’t delete files.

  • Place on Map (Windows only): Choose Place on Map to add images to a Yahoo! Map location.

  • Remove from Map (Windows only): Choose this command to remove tags from Yahoo! Maps.

  • Show on Map (Windows only): This command opens the Yahoo! Maps panel and shows the red pin at the map location with which the image(s) are associated.

  • New Search Using <keyword tag name> keyword tag: This command searches through a catalog and displays all the photos assigned the keyword tag in the Organizer window.

  • Add Media with <keyword tag name> keyword tag to search results: Select media in the Organizer window that you want to add to the search results.

  • Exclude Photos with <keyword tag name> keyword tag from search results: Select photos in the Organizer window and choose this command to exclude the selected photos from the search.

  • Attach <keyword tag name> keyword tag to <n> selected items: Select a file in the Organizer window and choose this command to attach the keyword tag to the file

Keyword tags are saved with the catalog you work with. By default, Elements creates a catalog and auto-saves your work to it. If you happen to create another catalog, your keyword tags disappear. Be aware of which catalog is open when you create keyword tags in order to return to them.

Viewing tag clouds

Another way to view and search for photos in a catalog is through tag clouds, a hierarchical list of tags. You can access this feature by clicking the View Keyword Tag Cloud icon in the Keyword Tags panel. When you click the icon, an alphabetical list of your tags appears in the panel.

Click the View Keyword Tag Cloud icon to display a hierarchical list of tag categories.
Click the View Keyword Tag Cloud icon to display a hierarchical list of tag categories.

Click a tag name in the list to select a tag and view all photos tagged with the respective name. When you look over the tag cloud, you find names in large, medium, and small text. This order displays the hierarchy of the tags. The large text is the parent name, the medium text is a category within the parent, and the small text is the tag item below a category.

To return to the default tags view, click the View Tag Hierarchy icon to the left of the View Tags Cloud icon on the Keyword Tags panel.

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