How to Keep Track of Etsy Payments Received
As you’ve probably deduced, exactly how you receive a payment on Etsy depends on the method of payment used. For example, if the buyer opted to pay by check, you’ll receive said check in the mail. Ditto for cashier’s checks, money orders, and the like.
Note, however, that there’s a Godzilla-size difference between when a check’s funds are released to you and when the check actually clears. Make sure that you ship your item only after the check clears; it can take a week or more. Otherwise, you’ll be on the hook for those funds if the check bounces. (Note that the same goes for cashier’s checks and money orders.)
When you receive a payment via PayPal, you’ll receive an e-mail indicating that the payment has been deposited in your PayPal account. Be aware that although your PayPal account is linked to your bank account, they’re not one and the same: Dough deposited into your PayPal account doesn’t automatically appear in your bank account’s balance — you have to transfer the funds manually. For more info, search PayPal’s Help files.
If you receive a payment via Etsy’s Direct Checkout, and your sales history goes back at least 90 days, Etsy will make your money available to you the next business day. If your sales history does not extend back that far, your money will become available after three days or after you’ve marked the item as shipped (whichever comes first).
You may have to wait until the following Monday for your funds to be disbursed.
One more thing: If your buyer paid by check, cashier’s check, or money order, and the funds have cleared, you need to do one more thing: Mark the item as Paid on Etsy. (This is not necessary if you received payment via Direct Checkout or PayPal.)
To do so, click the Mark as Paid button next to the item listing on the Open Orders page’s Open tab. Etsy updates the listing to indicate that you received payment.