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How to Install and Set Up QuickBooks 2010

You install QuickBooks 2010 on your computer in the same way that you install any application program. In general, recent versions of Microsoft Windows require that you place the QuickBooks installation CD into your CD-ROM or DVD drive. Windows recognizes that the QuickBooks CD includes a new, to-be-installed software program, so it starts the process for installing the QuickBooks software.

Simply follow the QuickBooks on-screen instructions:

  • You're typically prompted to enter the installation key or installation code. This code is available within the QuickBooks packaging — usually on the back of the envelope that the disc comes in.

  • You may have to answer questions about how you want QuickBooks installed. Almost always, you want to accept the default suggestions. In other words, QuickBooks may ask you whether it can create a new folder in which to install the QuickBooks program files — select yes.

If your version of Microsoft Windows doesn’t recognize that you’ve stuffed the QuickBooks CD into the machine’s CD or DVD drive, you have a couple of choices:

  • Simply wait. Probably, if you wait, Windows will recognize that you’ve placed the QuickBooks CD into the CD or DVD drive and, after a short time (even though it may seem like an eternity), Windows starts the process of installing the QuickBooks program.

  • Manually force the installation of the QuickBooks program. Windows includes a tool that you can use to add or remove new programs (unsurprisingly named the Add/Remove Programs tool). In a nutshell, you simply open the Control Panel window, click the Add/Remove Programs tool, and follow the on-screen instructions for telling Windows to install a program stored on the CD or DVD in the computer’s CD or DVD drive.

QuickBooks can work as a multi-user accounting system, which means that several people can use QuickBooks. The QuickBooks data file — the repository of all the QuickBooks information — typically resides on a centrally available computer or server. People who want to work with the QuickBooks data file simply install the QuickBooks program on their computers and then use the program to access centrally located QuickBooks data files.

You need to own a separate copy of QuickBooks for each computer on which you install QuickBooks. You can also buy multi-user copies of QuickBooks that let you install the QuickBooks program on up to five computers (or on up to 30 computers if you’re running QuickBooks Enterprise). You don’t want to get involved in software piracy — which is a felony — by inadvertently setting up QuickBooks in the wrong way.

The bottom line: You need a legal copy of QuickBooks for every machine on which you install it.

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