How to Insert Visio Diagrams in OneNote 2013

You can insert Visio diagrams into OneNote 2013 and retain the ability to edit it as long as you don’t insert the diagram as a printout, which effectively creates a static image of the diagram.

How to insert an existing diagram in OneNote

Here’s how to insert a Visio document as an image:

  1. Open your note and place your cursor in a note page where you want the diagram to appear.

    The diagram appears below and to the right of the cursor.

  2. Select the Insert tab, click or tap the Visio icon, and choose Existing Visio Drawing from the drop-down menu.

    The Visio icon only appears in OneNote if Visio is installed on the same PC that OneNote is installed on. If you don’t have Visio on your current machine, the icon won’t appear; use the File Attachment button instead if this is the case.

    A Browse window appears.

  3. Browse to and select your file and then click or tap Insert.

    The Insert File window appears.

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  4. Select Insert Diagram and click or tap Insert.

How to create a diagram in OneNote

If you’re working in a note and see the need for a Visio diagram, just follow these steps to create a new diagram right in your note:

  1. Open the note you want to add a diagram to and position your cursor in the note where you want the diagram to appear.

    The diagram will appear below and to the right of the cursor.

  2. On the Insert tab, click or tap the Visio icon and then choose New Visio Drawing from the drop-down menu.

    A blank Visio drawing appears in the note.

  3. Click or tap Edit at the upper left of the drawing to open Visio.

  4. Create your diagram and then click or tap Save in Visio to save the diagram and close Visio.

    The new drawing appears in the formerly empty diagram box in OneNote.

How to edit Visio diagrams in OneNote

As long as you don’t insert a Visio diagram as a printout, you can edit it after it's created in or inserted into your note. To edit a diagram, follow these steps:

  1. Right-click or press and hold on the diagram in your note and choose Edit from the menu that appears.

    Visio opens the diagram for editing.

  2. Edit the diagram in Visio and click or tap Save to save it and close Visio.

    The diagram updates itself in OneNote.

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