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How to Insert Data from Office Apps in OneNote 2013

You can insert Office documents into OneNote 2013 easily, and you have three major options available to you to do so: as a printout, as an attachment, or manually as raw data.

You may not be able to do much editing with the data in Office documents, if at all, especially from the mobile versions of OneNote, but you can at least access it.

How to insert data as a printout in OneNote

When you insert data as a printout, OneNote treats it just like a real printout in a real binder. Because the printout is a static image, you can’t edit the original document using its original formatting, but you can mark it up with ink.

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Although you can’t edit a printout with OneNote 2013, you can search the text in the printout.

Here’s how to add a Word document as a printout in your note:

  1. Open your note and place your cursor in a note page where you want the printout to appear.

    The printout appears below and to the right of the cursor.

  2. Select the Insert tab and click or tap File Printout.

How to insert data as file attachments in OneNote

You can insert Office documents as attachments, which embeds an image of the icon for the associated Office app and the name of the file. You then double-click the icon to open it in its default app. To do so, follow these steps:

  1. Open your note and place your cursor in a note page where you want the attachment to appear.

    The attachment appears below and to the right of the cursor.

  2. Select the Insert tab and click or tap File Attachment with the paperclip icon on it.

    A Browse window appears.

  3. Browse to the file you want, select it, and then click or tap Insert.

  4. Select Attach File.

How to manually insert file data in OneNote

If you want to insert individual elements of a file from another Office app into OneNote, you can. You may or may not be able to work with the item that you’re pasting into OneNote, but you can get it in there; simply copy the content in the open document in the other Office app and paste it into OneNote wherever you want it.

If you want to add an individual image from a Visio file, you can paste it in, but you won’t be able to resize it or otherwise work with it as you can in Visio. However, if you insert text, you will be able to edit it. These symbols from Visio in OneNote Mobile for Android look cool but can’t be edited other than moving or deleting them.

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