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How to Flip-Flop between Quicken 2012 Files

You can have more than one Quicken file at any time. Most people won’t want to do this. But, for example, you can use different files to keep your personal financial records separate from business financial records.

You can work with only one file at a time. So, after you create a second file, you need to know how to flip-flop between your files. If you’re recording business stuff, for example, you want to be using the business file. However, what if a transaction comes in that clearly is meant for your personal file and you want to enter it there immediately? Flip-flopping allows you to get from one file to another in no time.

Flip-flopping is easy:

  1. Just choose File→Open.

    Quicken displays the Open Quicken File dialog box.

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  2. Pick the file you want from the File Name text box and then click OK.

    Zap! You’re in the new file.

If you really want to switch to another file with lightning speed, you can select the name of the other file directly on the bottom of the File menu, where Quicken lists the last four files you used.

Using multiple files does have a little drawback, however. You can’t easily record, in one fell swoop, account transfer transactions between accounts in different files. You need to record the transaction twice — once in the source account, the file where the transaction originates, and again in the destination account, the file where you are transferring the transaction.

If the two accounts involved in a transfer are in the same file, just enter the account name in the Category text box. Quicken then records the transfer in the other account for you.

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