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How to Demote and Promote a Topic in Outline View in Word 2007

A Word 2007 outline can have several topic levels. Beneath topics are subtopics, and those subtopics can have sub-subtopics. You can promote and demote topics to suit your needs.

Demoting a topic in Word 2007

  1. With your document open, display the Outlining tab.

    image0.jpg

    On the View menu, click the Outline button.

  2. Type the topic you want to demote.

    image1.jpg

    Type the topic at the main level, but don't press Enter when you're done.

  3. Demote the topic to a subtopic.

    image2.jpg

    Click the Demote button or press Alt+Shift+Right arrow. The topic is shifted over one notch to the right in the outline. The text style changes from one heading style to the next highest numbered, such as from Heading 1 to Heading 2.

You can continue creating subtopics by typing them and then pressing Enter at the end of each subtopic. Word keeps giving you subtopics each time you press Enter.

Promoting a topic in Word 2007

Moving a topic to the right demotes it. Likewise, you can move a topic to the left to promote it.

  1. With your document open, display the Outlining tab.

    image3.jpg

    On the View menu, click the Outline button.

  2. Select the topic you want to promote.

    image4.jpg

    Put the insertion pointer in the topic's text.

  3. Promote the topic.

    image5.jpg

    Click the Promote button or press Alt+Shift+Left arrow. Your topic is promoted.

To instantly make any topic a main-level topic, you can click the Promote to Heading 1 button.

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