Office 2013 For Dummies
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You can reduce your effort by saving frequently used text as a Quick Part in Outlook 2013. When you find yourself typing the same text into your e-mail messages over and over, Quick Parts come in handy. Quick Parts sound like Quick Steps — they're different things, but they're both ridiculously simple.

To create a Quick Part:

Drag your mouse over some text in an e-mail message to select it.

Drag your mouse over some text in an e-mail message to select it.

The text you select is highlighted.

Click the Insert tab and choose Quick Parts in the Text group of the Ribbon.

Click the Insert tab and choose Quick Parts in the Text group of the Ribbon.

A drop-down menu appears.

Choose Save Selection to Quick Parts Gallery.

Choose Save Selection to Quick Parts Gallery.

The Create New Building Block dialog box appears.

Type a new name for your Quick Part if you don't like the one you see.

Type a new name for your Quick Part if you don't like the one you see.

The suggested name might be fine, but you may prefer something else. You can also assign a category and description to your Quick Part, but that makes very little difference in how you use it, so you can leave that alone.

Click OK.

After creating a Quick Part, you can make it appear in an e-mail body in a flash: Click Quick Parts in the Ribbon and click the Quick Part you want. It’s so easy, you’ll never want to send an original e-mail again.

About This Article

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Wallace Wang is the bestselling author of several dozen computer books including Office For Dummies and Beginning Programming For Dummies. Besides writing computer books, Wallace also enjoys performing stand-up comedy just to do something creative that involves human beings as opposed to machines.

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