How to Create a Table of Contents in iBooks Author

iBooks Author creates a table of contents (TOC) for your book automatically. You tell iBooks Author which paragraph styles’ text should be used to create the TOC, and it builds the TOC automatically, keeping it updated while you work on your e-book.

The Document inspector’s TOC pane is where you determine what text is used to create your TOC. By default, all paragraph styles that include the word Heading are used, as is the paragraph style Title. Select a paragraph style and click the minus sign icon button to remove a paragraph style and thus any text using it from the TOC. Click the plus sign icon menu to add a paragraph style to the TOC-creation list; in the menu that appears, select the specific paragraph style that you want to add to the TOC.

Also included in the TOC-creation list are three predefined section layouts in the e-book that you may have used to create pages — Copyright, Dedication, and Foreword — as well as all sections in the e-book. You can remove any of these pages or sections from the TOC by selecting them in the TOC pane and clicking the minus sign icon button.

To open the TOC when reading the e-book in iBooks, the reader taps the iPad’s screen to display the iBooks controls, and then taps the TOC icon button (it looks like a three-line bulleted list) at the top. (If the book also has a glossary, the reader then needs to tap the Table of Contents button that appears, rather than the TOC icon button; the Glossary button also appears if the book has a glossary.) What the reader then sees depends on the e-book’s orientation:

  • Landscape orientation: Displays a TOC for each chapter; the reader navigates through the chapter’s page thumbnails at the bottom of the screen (they appear after the reader taps the screen). Tapping a title jumps the reader to the text that has that heading, and tapping a thumbnail page jumps to that page. In iBooks Author, a similar view appears by double-clicking the Table of Contents item in the Book panel. You can edit, format, resize, and move the elements in the TOC like you can objects in any other layout, except that you can’t add widgets.

  • Portrait orientation: The reader sees a simple list of all the chapters and their headings for the entire book. The down-pointing caret character to the right of a chapter name is an icon button that the reader can tap to display all the headings in that chapter. When the headings are displayed, the icon button turns into an up-pointing caret, which the reader taps to close the headings list. You see essentially the same thing in iBooks Author. The only thing you can change in the portrait orientation’s TOC in iBooks Author is the book title at the very top, which you can edit and format.

In both orientations, you can have iBooks Author display the page numbers for the titles and headings. To do so, select the Show Page Numbers in TOC option in the Document inspector’s TOC pane.

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