Tables in Word 2013 are useful for displaying information in multicolumn layouts, such as address lists and schedules. You may be surprised at all the uses you can find for tables in your documents! A table is a grid of rows and columns, somewhat like a spreadsheet.

Here, learn how to insert tables in a Word document in several ways. You also learn how to modify a table and how to apply formatting to it that makes it easier to read and understand.

To create a table in Word, you can either insert a table as a whole or draw one line by line. In most cases, if you want a standard-looking table (that is, one with equally sized rows and columns), your best bet is to insert it. If you want an unusual-looking table, such as with different numbers of columns in some rows, you may be better off drawing the table.

When inserting a new table, you can specify a number of rows and columns to create a blank grid and then fill in the grid by typing. Press the Tab key to move to the next cell. When you reach the end of the last row, you can press Tab to add a row to the table.

  1. Start a new blank document in Word.

  2. Choose Insert→Table and, in the menu that appears with a grid, drag across the grid to select three rows and three columns, as shown. Then release the mouse button to create the table.

    For extra practice, delete the table you just inserted (press Ctrl+Z to undo the last action) and then insert the table by choosing Insert→Table→Insert Table. In the dialog box that opens, enter the number of rows and columns as digits and click OK.

  3. In the first cell of the first row, type Name and then press Tab to move to the next column.

  4. Type Position, press Tab, type Active?, and press Tab.

    The insertion point moves to the first cell in the next row.

  5. Type the rest of the entries shown in the figure into the table. Be sure to press Tab after each entry. When you reach the bottom-right cell, press Tab again.

    A new blank row appears at the bottom of the table.

  6. Click below the table to move the insertion point and then choose Insert→Table→Draw Table.

    The mouse pointer turns into a pencil symbol.

  7. Drag to draw a box that is approximately the same height and width as the table you created earlier.

    A box appears, and the mouse pointer remains a pencil.

  8. Drag within the box to draw two vertical lines and two horizontal lines.

    After you draw each line, remember to release the mouse button.

  9. Draw an additional vertical line that spans only the bottom two rows, as shown in this figure.

  10. Type the text shown in the figure into the new table.

  11. Save the changes to the document and close it.