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How to Control How Text Fits in PowerPoint 2007 Text Frames and Text Boxes

When PowerPoint text doesn’t fit in a text placeholder frame or text box, the PowerPoint AutoFit mechanism makes it fit. In a text frame, PowerPoint shrinks space between lines and the text. PowerPoint enlarges the text box to fit more text.

You can tell PowerPoint not to autofit text or shrink text. When text doesn’t fit in a text placeholder frame and PowerPoint displays the AutoFit Options button. Click this button to open a drop-down list with options for handling overflow text.

AutoFit options.
AutoFit options.

  • Edit the text: Editing text is the only way to make it fit in the frame without compromising the design.

  • Enlarge the frame: Click the AutoFit Options button and choose Stop Fitting Text to This Placeholder on the shortcut menu. Then select the frame and drag the bottom or top selection handle to enlarge it.

  • Decrease the font size: Select the text, go to the Home tab, and choose a smaller font size.

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  • Decrease the space between lines: Click the Paragraph group button on the Home tab to open the Paragraph dialog box, and decrease the After measurement under Spacing.

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  • Change the frame’s internal margins: Text frames have internal margins to keep text from getting too close to frame borders. Shrink these margins to make more room for text. Right-click the text frame and choose Format Shape. In Text Box category of the Format Shape dialog box, enter smaller measurements for the Internal Margin boxes.

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  • Create a new slide for the text: Choose Continue on a New Slide to run the text onto another slide; choose Split Text Between Two Slides to divide the text evenly between two slides.

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