How to Compose Your Grant Application's Management Plan

8 of 9 in Series: The Essentials of Constructing Your Grant Application

The management plan tells the grant reviewer who’s accountable to whom. It clearly shows where the buck stops when questions arise from the funder. You can integrate the management plan into the key personnel descriptions, or you can develop a separate graphic.

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Illustration by Ryan Sneed

It may be a good idea to show the management plan in black and white — no color graphics except a lightly shaded title row. The funder wants to see the position name, FTE allocation, line of accountability, and how the position will be funded. It’s a good idea to list the project personnel in order of ranking, beginning with the highest administrative position and ending with volunteers, if any.

In your plan, the number in parentheses behind each position title indicates the number of individuals hired for each title position. For example, the (1) behind each listed position tells you that The Ready for the World Future Forward Initiative will have one program administrator, one program director, and one volunteer coordinator.

When the funder’s management plan guidelines call for something that’s not applicable or necessary to your project, write a response to indicate why that particular something isn’t attached or discussed further in your application.

Always include a project organizational chart in the management plan — space permitting. A chart amplifies your key personnel narrative section and gives the grant peer reviewer a visual break from reading line after line of typed text. If the grant application’s guidelines limit the number of pages you can write in the narrative and don’t specifically request an organizational chart, leave it out.

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