How to Assign Action Buttons in Your PowerPoint 2007

When a user clicks an action button during a PowerPoint slide show, PowerPoint takes the action you have assigned to it. Action buttons in a PowerPoint presentation can make it easy for someone to view the presentation in any order he or she wants.

When you create an action button, you choose from 12 shapes and assign the action to be taken when the user clicks the button or points the cursor at it. The action for a button can be any of the following:

  • Activate a hyperlink: Causes a different slide in the current presentation, a different presentation, a non-PowerPoint document, or even an Internet Web page to appear.

  • Run a program: Set up a button that runs Microsoft Word or Excel.

  • Run a macro: Run a macro.

  • Play a sound: This is just one way to add sound to a PowerPoint presentation.

PowerPoint provides the following built-in shapes for action buttons.

  • Back or Previous: Displays the previous slide in the presentation.

  • Forward or Next: Displays the next slide in the presentation.

  • Beginning: Displays the first slide in the presentation.

  • End: Displays the last slide in the presentation.

  • Home: Displays the first slide in the presentation.

  • Information: No default action for this button type.

  • Return: Displays the most recently viewed slide.

  • Movie: No default action for this button type.

  • Document: No default action for this button type.

  • Sound: No default action for this button type.

  • Help: No default action for this button type.

  • Custom: No default action for this button type.

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