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How to Adjust Printer Settings from Windows 8

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When you choose Print from many programs, Windows 8 offers one last chance to set up your printed page. The Print dialog box lets you route your work to any printer installed on your computer or network. While there, you can adjust the printer's settings, choose your paper quality, and select the pages (and quantities) you'd like to print.

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You're likely to find these settings waiting in the dialog box:

  • Select Printer: Ignore this option if you have only one printer because Windows chooses it automatically. If your computer has access to several printers, click the one that should receive the job. Click Fax to send your work as a fax through Windows Fax and Scan program.

    The printer called Microsoft XPS Document Writer sends your work to a specially formatted file, usually to be printed or distributed professionally. Chances are good that you'll never use it.

  • Page Range: Select All to print your entire document. To print just a few of its pages, select the Pages option and enter the page numbers you want to print. For example, enter 1-4, 6 to leave out page 5 of a 6-page document. If you've highlighted a paragraph, choose Selection to print that particular paragraph — a great way to print the important part of a web page and leave out the rest.

  • Number of Copies: Most people leave this set to 1 copy, unless everybody in the boardroom wants their own copy. You can choose Collate only if your printer offers that option. (Most don't, leaving you to sort the pages yourself.)

  • Preferences: Click this button to see a dialog box, in which you can choose options specific to your own printer model. The Printing Preferences dialog box typically lets you select different grades of paper, choose between color and black and white, set the printing quality, and make last-minute corrections to the page layout.

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For more information about Windows 8 and its features, explore Windows 8 For Dummies, available online.


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