How to Address Envelopes in Word 2008 for Mac

Creating and printing envelopes can be tricky. But printing an envelope to a single recipient doesn’t have to be a formidable task, thanks to Word 2008 for Mac’s special tools that make creating addresses for single envelopes (and labels) easy.

To create an envelope:

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Open a new blank document and then choose Tools→Envelopes to open the Envelope dialog.

You can create a new document by choosing File→New Blank Document or pressing Command+N.

Type the name and address of your recipient into the Delivery Address field.

If you use Microsoft Entourage and have entered the address of the person you’re sending this envelope to, you can click the little Rolodex card next to the Delivery Address field and choose that person’s name. The Position button next to both addresses opens a dialog that allows you to position that address on the envelope. Use it to reposition either address higher, lower, left, or right. The Delivery Point Barcode check box adds a postal service bar code to the delivery address.

Type your own address into the Return Address field.

If you’ve entered your personal information in the Word Preferences User Information pane and want to use it as your return address, select the Use My Address check box. Use the Font button next to either field to change the font.

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To print your envelope now, click the Print button. Otherwise, click OK, and your envelope will appear.

The document is editable, so if you want to change the font or any of the information, just select the appropriate text and go for it.

If either address doesn’t appear where you expect it when you print, use the Position buttons next to either field in the Envelope dialog to adjust the position of that item. If you can’t get it to print properly that way, click the Custom button in the Envelope dialog to choose alternate envelope sizes or feed methods that may work better with your particular printer.

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