How to Add Words from Specific Documents to NaturallySpeaking

After you’ve got the basics, you can provide your NaturallySpeaking assistant with documents so that it can look at them and pick out any words or capitalized phrases it doesn’t recognize. The more documents you give Vocabulary Builder, the better. In particular, give it documents that resemble the documents you want to dictate — your previous best-seller, for example, or a collection of your office memos.

Spell-check the documents before you analyze them. The vocabulary-building function looks for words it doesn’t already know, and it thinks it has found one whenever it runs into a misspelled word. You save yourself some time if you spell-check your documents and correct any misspelled words before giving the documents to Vocabulary Builder.

To add words from specific documents in Word, WordPerfect, plain text, RTF (Rich Text Format), and HTML (web) documents, follow these steps:

  1. From the Accuracy Center, click the Learn from Specific Document link or choose Vocabulary→Learn from Specific Documents from the DragonBar.

    A Learn from Specific Documents screen pops up. On this screen, you have the option to Find Unknown Words (in various forms) or Adapt to Writing Style.

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  2. Select the check box next to each option you want to add and then click Next.

    A new screen appears with buttons to add either folders of documents or single documents to analyze.

  3. Click the buttons to add your files.

    Your Windows Browse window opens, allowing you to choose the files as you normally do. Next, the files show up in the window of the Learn from Specific Documents screen.

  4. Click Next.

    Your documents are analyzed. A check mark appears next to the names of the documents analyzed. All the words that were new to your vocabulary are shown with check marks and the frequency with which they occurred.

  5. If you want to add all the words on the list, click Next.

    You see a list of the words, and the screen asks you to check the words you want to train.

  6. Check the ones you think should be trained for pronunciation.

    The Train Words dialog box displays, in large type, the written form of the term.

  7. Click Go.

    Speak the phrase into your microphone exactly as you always say it.

  8. Click Next.

    A Summary box shows you how many words were added to your vocabulary.

  9. Click Finish.

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