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How to Add, Edit, and Format Slide Text in Keynote

Mac OS X Snow Leopard’s Keynote application allows you to add, edit, and format text on your presentation slides. For example, double-click in a box with the text Double-click to edit, and the placeholder text disappears, leaving the field ready to accept new text. Any new text you type appears at the blinking cursor within the box.

To edit existing text in your Keynote document, click using the bar-shaped cursor to select just the right spot in the text, and drag the insertion cursor across the characters to highlight them. Type the replacement text, and Keynote obligingly replaces the text that was there with the text you type.

If you want to delete existing text, click and drag across the characters to highlight them; then press Delete. You can also delete an entire box and all its contents: Right-click (or Control-click) the offending box and choose Delete from the menu that appears.

When the contents of a box are just right and you’re finished entering or editing text, click anywhere outside the box to hide it from view. You can always click the text again to display the box later.

Keynote doesn’t restrict you to the default fonts for the theme you chose. It’s easy to format the text in your slides; you can choose a different font family, font color, text alignment, and text attributes such as bolding and italicizing on the fly, whenever you like.

Select the desired text by double-clicking a box and then dragging the text cursor to highlight the characters. Now apply your formatting using one of these two methods:

  • The Format Bar: The font controls on the Format Bar work just like the controls on the toolbar: Either click a font control to display a pop-up menu, or click a button to immediately perform an action. Clicking the Font Size pop-up menu, for example, displays a range of sizes for the selected text; with a single click on the B (bold) button, you’ll add the bold attribute to the highlighted characters.

    Choose font styles and sizes.
    Choose font styles and sizes.
  • The Format menu: The controls on the Format menu generally mirror those on the Format Bar. To change the alignment from the Format menu, click Format and hover the mouse cursor over the Text menu item. To change text attributes, click Format and hover your mouse over the Font menu.

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