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How to Add Clips to Scrapbook in Office 2011 for Mac

The Scrapbook is one of the important tabs within the Office 2011 Toolbox interface. Whenever you select something, such as a picture on a PowerPoint slide, and then choose Edit→Copy, you end up sending that picture to the Clipboard. You can then go to your open Word document and choose Edit→Paste to bring a copy of that picture from the Clipboard to your Word document.

The Clipboard is an area in your computer’s memory that stores the last thing you copied from any application. As long as you don’t copy something else, that last thing copied normally stays in the computer’s memory as part of the Clipboard unless you shut down the computer. Scrapbook is a multiple-item Clipboard with a memory that isn’t affected by restarting the computer.

If for some reason the Scrapbook isn’t visible to you, go ahead and summon it by choosing View→Toolbox→Scrapbook.

To put Scrapbook to work automatically, you have to do a little setup so that the Scrapbook works almost as seamlessly as the Mac OS X Clipboard. Here’s how to toggle Scrapbook’s automatic Add to Scrapbook setting:

  1. Make sure the Scrapbook tab is selected in your Toolbox.

  2. Click the small down arrow next to the big, green Add button to summon a pop-up menu.

    The Add button may be a slightly inconspicuous grayish green button unless you already have something selected.

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  3. From the pop-up menu that appears, choose the Always Add Copy option.

    That’s all you need to do, and the Scrapbook setting is now set to automatic so that every time you copy something within your Office 2011 applications, it’s added to your Scrapbook in addition to being added to the Mac OS X Clipboard, but only while the Scrapbook tab of the Toolbox is displayed.

Although the default for the Add pop-up menu is the Add Selection option, you can choose to add entire files or the contents of the Mac OS X Clipboard.

That’s all there is to it. Well, almost. The automatic Scrapbook setting can be changed individually in Word, Excel, PowerPoint, and Outlook. The clips you put into Scrapbook are available in all the Office applications.

Now all you have to do is get some stuff into your Scrapbook. If you followed the preceding steps and made that small change to the Always Add Copy option, adding items to Scrapbook happens automatically every time you copy something in Office 2011 with the Copy command while the Scrapbook tab of the Toolbox is open.

Of course, if you prefer to add items one at a time on demand, there are other ways to add selections to the Scrapbook:

  • Click the Add button (the button itself, not the arrow next to it). Adds the current selection.

  • Click the small arrow to the right of the Add button and then choose Add File. Opens a file browser so you can select items in Finder.

  • Click the small arrow to the right of the Add button and then choose Add from Clipboard. Adds what's on the Mac OS X Clipboard.

  • Choose Edit→Copy to Scrapbook. Adds the current selection.

  • Drag a clip from a document into the Scrapbook window.

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