For Seniors: Set Default Printer Preferences in Windows
Set default printer settings for your Windows printer so you don't have to select them each time you print. Your printer might offer preferences such as printing in color or black and white, printing in draft quality (which uses less ink), or high quality (which produces a darker, crisper image). The preferences you set are used for each print job, unless you select different ones right before printing.
The settings you make here will become your default settings for all the printing you do. However, when you’re printing a document from within a program, such as Works Word Processor, the Print dialog box you display gives you the opportunity to change the printer settings for that document only.
Choose Start→Devices and Printers.
The resulting Devices and Printers window, any printers you have installed are listed.
Right-click a printer and then choose Printing Preferences.
The Printing Preferences dialog box appears.
Click any of the tabs to display various settings.
Your printer may display different choices than the dialog box shown here, but common settings include the following:
Color/Grayscale: If you have a color printer, you have the option of printing in color or not. The grayscale option uses only black ink. When printing a draft of a color document, you can extend the life of your color ink cartridge (which is more expensive to replace or refill than the black one) by printing in grayscale.
Quality: If you want, you can print in fast or draft quality (these settings might have different names depending on your manufacturer) to save ink, or you can print in a higher or best quality for your finished documents. Some printers offer a dpi setting for quality — the higher the dpi setting, the better the quality.
Paper Source: If you have a printer with more than one paper tray, you can select which tray to use for printing. For example, you might have 8 1⁄2 x 11 paper (letter sized) in one tray and 8 1⁄2 x 14 (legal sized) in another.
Paper Size: Choose the size of paper or envelope you’re printing to. In many cases, this option displays a preview that shows you which way to insert the paper. A preview can be especially handy if you’re printing to envelopes and need help figuring out how to insert them in your printer.
Click the OK button to save settings.
Click the Close button to close other open Control Panel windows.