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For Seniors: How to Save Your Work in Office 2010

As you work in an Office 2010 application, the content you create is stored in the computer’s memory. This memory is only temporary storage. You must save your work when you exit the application or shut down the computer because otherwise you’ll lose whatever is stored in memory.

You can save your files in several ways:

  • Click the File tab and click Save.

  • Press Ctrl+S.

  • Click the Save button on the Quick Access Toolbar.

The first time you save a file, the application prompts you to enter a name for it in the Save As dialog box. You can also change the save location if you want something other than the defaults.

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For Windows Vista and Windows 7 users, the default save location is a folder called Documents. For Windows XP users, look in the My Documents folder.

When you re-save an already saved file, the Save As dialog box doesn’t reappear; the file saves with the most recent settings. If you want to change the settings (such as the location or file type) or save under a different name, choose File→Save As to make the Save As dialog box appear.

To change the file type, open the Save as Type list and make another selection. In each of the applications, there are three important file types to know about:

  • Default: The default format in each application supports all 2007 and 2010 features except macros. The file extension ends in the letter X for each one: Word is .docx; Excel is .xlsx; PowerPoint is .pptx.

  • Macro-enabled: This format supports all 2007 and 2010 features, including macros. The file extension ends in the letter M for each one: .docm, .xlsm, and .pptm.

  • Office 97-2003: The file types for the 2007 and 2010 versions of Office are identical. Each application includes a file format for backward compatibility with earlier versions of the application (versions 97 through 2003). Some minor functionality may be lost when saving in this format. The file extensions are .doc, .xls, and .ppt.

When you’re done, click Save.

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