For Seniors: How to Change the View in Microsoft Office

Each Microsoft Office application has a variety of viewing options available. Each view is suited for a certain type of activity in that application. For example, in Word, you can choose Draft view, which is speedy to work with and presents the text in a simple one-column layout. Or you can choose a Print Layout view, where you can see any special layout formatting you applied, such as multiple columns.

Each application has shortcut buttons to the most common views. You can find these buttons to the left of the Zoom slider. Simply hover your mouse over a button to find out which view it selects. These views are available:

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  • Excel

    • Normal: Displays a regular row-and-column grid.

    • Page Layout: Displays the content as it will appear on a printed page.

    • Page Break Preview: Shows a zoomed-out version of the worksheet with page break lines that you can drag to adjust where they fall.

  • Word

    • Print Layout: Shows the document approximately as it will be printed, including any layout features, such as multiple columns.

    • Full-Screen Reading: Displays the document in a format that’s easy to read onscreen.

    • Web Layout: Displays the document as it will appear if saved as a Web page and published on a Web site.

    • Outline: Displays the document as an outline, with headings as outline levels.

    • Draft: Displays the document in simple text form, in a single column.

  • PowerPoint

    • Normal: This default view provides multiple panes for working with the content.

    • Slide Sorter: All the slides appear as thumbnail images, which is useful for rearranging the order of slides.

    • Reading View: Similar to Slide Show view except in a floating window rather than full screen.

    • Slide Show: The presentation is shown to the audience, one slide at a time.

    • Notes Page: Each slide appears as a graphic on a page where notes are displayed. Notes Page view is available only from the View tab, not from the buttons.

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