Finding a Transaction in Quickbooks 2006
When you can't remember the information that you need to find a particular entry or transaction (for a check, deposit, or transfer) in QuickBooks 2006, you can search for the information by using the Find dialog box. The Edit menu's Find command provides a handy way for doing just such a thing. Here's what you do:
1. Choose Edit --> Find, and click the Advanced Find tab.
QuickBooks, with restrained but obvious enthusiasm, displays the Advanced tab of the Find window. You use this window to describe — in as much detail as possible — the transaction that you want to find.
Choose the Edit --> Find command to display the Simple tab of the Find window. The Simple tab enables you to search for transactions by using the transaction type, customer or job name, date, number, and amount. You can easily switch to an advanced search by clicking the Advanced tab.
2. Choose a filter that describes the information that you already have.
In the figure, the Name filter is chosen. As you click different filters, the Find window changes.
3. Describe the filter that identifies the transaction that you want to locate.
In the upper-left box, choose the filter that describes the subject of your search from the drop-down list. In case of an account-based filter, for example, you can select to look at all accounts, just income accounts, just expense accounts, and so on. Other filters provide different boxes and boxes for setting up the filter.
By the way, the case of the text doesn't matter. If you type rainy, for example, QuickBooks finds RAINY as well as Rainy.
4. Repeat Steps 2 and 3 as necessary.
Yes, you can filter through as many fields as you want. In fact, you can filter so much that nothing matches your specification.
5. Let the search begin.
Click the Find button to begin looking.
If QuickBooks finds transactions that match the one you described, QuickBooks lists them in the bottom half of the window.
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accounting equation
The equation Assets = Liabilities + Equity, which demonstrates the two-sided nature of accounting and is useful for explaining the concept of double-entry accounting (or double-entry bookkeeping).
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accounting period
The time period for which financial information is being tracked in a business, such as monthly, quarterly, or annually.
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accounts receivable
An account that records the amounts that customers owe to a business.
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adjusting entry
A correction made to a bookkeeping account that adjusts for accounting errors or other necessary changes at the end of the accounting period.
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cash flows
Used to describe the source or sources of cash or how cash is used.
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A list of all the accounts used by a business, including what types of transactions go into each account.
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debit
An accounting entry that increases an asset or expense account, and decreases a liability or income account.
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dividends
A portion of a company’s profits paid by share of common stock on a quarterly or annual basis.
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FASB
Financial Accounting Standards Board. FASB is the highest-ranking authority in the private (non-government) sector of the U.S. for making pronouncements on GAAP and for keeping accounting standards up-to-date.
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In the U.S., the fund that used to be known simply as Unemployment. Employers contribute to the fund, and states also collect taxes to fill their unemployment fund reserves. (The acronym FUTA means Federal Unemployment Tax Act.)
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fidelity bonds
A type of insurance — typically carried by employers for their employees — that helps guard against theft and reduce the risk of loss.
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FIFO
First-in, first-out. A method for costs of goods sold in which a business charges out product costs to cost of goods sold expense in the chronological order in which the goods were acquired.
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fungible
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IASB
International Accounting Standards Board. The IASB (based in London) is the main authoritative accounting standards setter outside the U.S.
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LIFO
Last-in, first-out. A method for costs of goods sold that selects the last item you purchased first, and then works backward until you have the total cost for the total number of units sold during the period.
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Limited liability partnership. A legal structure that state laws offer to qualified professionals in which all the partners have limited liability.
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PC
Professional corporation. A legal structure that state laws offer to qualified professionals who otherwise would have to operate as an unlimited partnership liability.
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petty cash
A cash account that businesses keep on hand for unexpected expenses.
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revenue
Monies that are collected in the process of selling a company’s goods and services.
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salvage value
The amount that an asset is worth after it has been fully depreciated.
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statement of cash flows
A financial statement that summarizes a business’s cash inflows and outflows during an accounting period.
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transactions
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worker’s compensation insurance
A type of insurance carried by employers that covers its employees in case they are injured on the job.
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