Explain the Difference between Your Records and the Bank’s Records
Quicken 2013 compares your register’s account balance with the bank statement’s ending account balance. Then it builds a list of checks and deposits that your register shows but that haven’t yet cleared (haven’t been recorded by the bank). Quicken displays the Reconcile: Checking window to provide you with this information.
The Reconcile: Checking window is basically just two lists — one of account withdrawals and one of account deposits. The window also displays some extra information at the bottom of the screen: the Cleared Balance (which is your account balance including only those transactions that you or Quicken have marked as cleared), the Statement Ending balance, and the Difference between these two figures.
Marking cleared checks and deposits
You need to tell Quicken which deposits and checks have cleared at the bank. (Refer to your bank statement for this information.)
Identify the first deposit that has cleared.
Just leaf through the bank statement and find the first deposit listed.
Mark the first cleared deposit as cleared.
Scroll through the transactions listed in the right column of the Reconcile: Checking window, find the deposit, and then mark it as cleared by clicking it. Quicken places a check mark in front of the deposit and updates the cleared statement balance.
Record any cleared but missing deposits.
If you can’t find a deposit, you haven’t entered it into the Quicken register yet. Return to the Quicken register by clicking the Edit button and then enter the deposit in the register in the usual way — but type a c (for cleared) in the Clr column. This mark identifies the deposit as one that’s already cleared at the bank.
To return to the Reconcile: Checking window, click the Return To Reconcile button.
Repeat Steps 1–3 for all deposits listed on the bank statement.
Identify the first check or other withdrawal that has cleared.
No sweat, right? Just find the first check or withdrawal listed on the bank statement.
Mark the first cleared check or other withdrawal as cleared.
Scroll through the transactions listed in the left column of the Reconcile: Checking window, find the first check, and select it to mark it as having cleared the bank. Quicken inserts a check mark to label this transaction as cleared and updates the Cleared Balance.
Record any missing but cleared checks or withdrawals.
If you can’t find a check or withdrawal — guess what? — you haven’t entered it in the Quicken register yet. Display the Quicken register by clicking the Edit button. Then enter the check or withdrawal in the register. Be sure to type a c (for cleared) in the Clr column to identify this check or withdrawal as one that’s already cleared the bank.
To return to the Reconcile: Checking window, click the Return to Reconcile button.
Repeat Steps 5–7 for withdrawals listed on the bank statement.
By the way, these steps don’t take very long.
Making sure that the difference equals zero
After you mark all the cleared checks and deposits, the difference between the cleared balance for the account and the bank statement’s ending balance should equal zero.
If the difference does equal zero, you’re done. Just click the Done button to tell Quicken that you’re done. Quicken displays a congratulatory message telling you how proud it is of you, and then it asks whether you want to print a Reconciliation report.
As part of the finishing-up process, Quicken changes all the cs to Rs. There’s no great magic in this transformation. Quicken makes the changes to identify the transactions that have already been reconciled.
Can’t decide whether to print the Reconciliation report? Unless you’re a business bookkeeper or an accountant reconciling a bank account for someone else — your employer or a client, for example — you don’t need to print the Reconciliation report. All printing does is prove that you reconciled the account.
If the difference doesn’t equal zero, you have a problem. If you click Done, Quicken displays a message box that provides some cursory explanations as to why your account doesn’t balance and then, if you indicate you want to soldier on anyway, Quicken displays the Adjust Balance dialog box. This dialog box tells you, in effect, that you can force the two amounts to agree by clicking the Adjust button.
If you want to reconcile later without saving your unfinished work, click Cancel in the Reconcile: Checking window and then click Yes when Quicken asks you whether you really want to quit without saving your work. The next time you click the Reconcile button, you’ll have to start over from scratch.
If you can’t get your account to reconcile but want to save your work, click the Finish Later button. Quicken leaves your reconciliation work basically half done. The transactions that you marked as cleared still show a c in the Clr field. And you still have an unexplainable difference between the bank statement and your register.
Either way, postponing a reconciliation and not choosing to adjust the bank account balance is usually the best approach. It enables you to locate and correct problems. Then you can restart the reconciliation and finish your work. (You restart a reconciliation in the same way that you originate one.)