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Editing and Voiding Paychecks in QuickBooks

Be careful when you want to change payroll check information in QuickBooks. Payroll checks are a little trickier than regular checks because the information from the payroll checks affects a bunch of payroll counters.

For example, payroll checks bump up someone’s gross wages for the year. Payroll checks also affect the deduction amounts.

For this reason, when you want to make a change or void a paycheck that you previously created, you choose the Employees→Edit/Void Paychecks command. When you do this, QuickBooks displays the Edit/Void Paychecks window. This window lists paychecks that you’ve previously created and printed.

To change one of the paychecks listed, double-click the paycheck. When QuickBooks displays the Paychecks window, click the Paycheck Detail button. When QuickBooks displays the Review Paychecks window, use it to make the appropriate change to the paycheck. Note that you can change other details, such as the name or address, by using the Paycheck window.

To void the paycheck shown in the Paycheck window, choose the Edit→Void Paycheck command.

After you edit or void a check, click the Save & Close or the Save & New button to save your changes to the paycheck.

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