Create New Styles for Documents in Word 2011 for Mac

The real power of Word styles comes from creating your own. In Office 2011 for Mac, Word has a fast and easy way to save a new style. Say you spent some time formatting text just the way you want it and you want to save that format as a style so you can use it again in your current document or another Word 2011 for Mac document.

Here’s what you do:

  1. Select the formatted text.

  2. In the Styles Palette of the Toolbox, click the New Style button.

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  3. Below Properties, in the Name field, type a name for your style and then select the Add to Template check box.

    If you leave this option deselected, your style is saved only with the current document.

  4. Click OK.

    Your new style appears in the Styles Palette of the Toolbox in the Pick Style to Apply section. If it doesn’t, you probably need to choose In Current Document or All Styles in the List filter at the bottom of the Styles toolbox, or scroll up or down in the list of styles.

The Style dialog allows you to create new styles, modify existing styles, delete styles, and organize styles. To create new styles from scratch or from existing styles, follow these steps:

  1. Choose Format→Style from the menu bar.

  2. Click the New button.

When you open the New Style dialog, you can create styles from one of four style types in the Style Type pop-up menu:

  • Paragraph: Affects entire paragraphs.

  • Character: Affects any character attribute, such as font, size, and italics.

  • Table: Creates new styles for tables.

  • List: Creates styles for bulleted or numbered lists.

Notice as you change style types in the New Style dialog’s Style Type pop-up menu, the other options in the New Style dialog change as well. Click the Format pop-up menu in the lower-left corner of the New Style dialog to find specialized formatting tools. Here’s a list of formatting customizations that you can save with a style:

  • Font Formatting: Displays the Font dialog.

  • Paragraph Formatting: Displays the Paragraph dialog.

  • Tabs: Displays the Tabs dialog.

  • Border: Displays the Borders and Shadings dialog.

  • Language: Displays the Language dialog.

  • Frame: Displays the Frame dialog.

  • Numbering: Displays the Bullets and Numbering dialog.

  • Shortcut Key: Displays the Customize Keyboard dialog.

  • Text Effects: Displays the Text Effects dialog.

Selecting Add to Template saves your style in Word’s Normal.dotm template (the default template used when Word opens). If you save a style in Normal.dotm, your new style will be available to all documents from then on. Selecting Add to Quick Style List adds your style to the Styles gallery on the Home tab of the Ribbon. If you select Automatically Update, Word automatically refreshes the style to include any formatting changes you make to objects that were formatting with this style.

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