Command Buttons on the Create Item Receipts Window in QuickBooks 2012

When working with the Create Item Receipts window in QuickBooks 2012, you should be familiar with the half-dozen command buttons located at the bottom of the screen.

  • Select PO: This command button displays the Open Purchase Orders dialog box. The Open Purchase Orders dialog box lists the purchase orders open for the selected vendor. By selecting a listed purchase order, you tell QuickBooks to fill out the Item tab with the information from that purchase order or orders.

  • Receive All/Clear Qtys: When labeled Receive All, this button says you’ve received all the items ordered on some purchase order; or when it’s labeled Clear Qtys, it clears the received quantities shown in the Items tab if you’ve specified a purchase order. When you click this button, it changes from Receive All, into Clear Qtys, into Receive All, and so on.

  • Show P.O.: This button shows the selected purchase order.

  • Clear Splits: This button erases any expense or item information that you’ve entered in the Expenses tab or Items tab. In effect, the Clear Splits button lets you start over in recording the receipt of some item or items.

  • Recalculate: This button recalculates the total amount by using the information that you’ve entered onto the Expenses tab and the Items tab.

  • Clear: This button clears all the information that you’ve entered in the Create Item Receipts window, including the Expenses tab information, the Items tab information, and the vendor information shown at the top of the window.

  • Time: This button opens the Select Time Period dialog box, which you use to specify the date range of the work for which you’re paying.

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