Adding Visual Elements to Office 2010 Files

Part of the Office 2010 All-in-One For Dummies Cheat Sheet

Word 2010 documents, Excel 2010 worksheets, PowerPoint 2010 slides, Outlook 2010 messages, and Publisher 2010 publications are much more attractive and communicate more when you include visual elements. Office 2010 offers commands for creating these visual elements:

  • Charts: A chart is an excellent way to present data for comparison purposes. The pie slices, bars, columns, or lines tell readers right away which business is more productive, for example, or who received the most votes. On the Insert tab, click the Chart button to begin creating a chart.

  • Diagrams: A diagram allows readers to quickly grasp an idea, relationship, or concept. Instead of explaining an abstract idea, you can portray it in a diagram. On the Insert tab, click the SmartArt button to create a chart.

  • Shapes and lines: Shapes and lines can also illustrate ideas and concepts. You can also use them for decorative purposes too. To draw shapes and lines, go to the Insert tab, click the Shapes button, choose a shape or line, and drag with the mouse.

  • Clip-art images: Clip-art images make a page and slides livelier. They add a little color. On the Insert tab, click the Clip Art button to add an image.

  • Photos: A well-placed photo or two can make a newsletter, brochure, or slide that much more attractive. On the Insert tab, click the Picture button to insert a photo.

After you insert a visual element, go to the Format and Layout tab to make it look just right.

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Office 2010 All-in-One For Dummies Cheat Sheet

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