Adding Up with Excel 2010's SUM and SUMIF Functions
In Excel 2010, you use the very familiar SUM function to total values in your worksheets. Use the SUMIF function when you want to total only the numbers in a range that meet criteria you specify. These functions are located with the Math & Trig functions on the Ribbon's Formulas tab or in the Select a Category list in the Insert Function dialog box.
SUM
Excel provides an AutoSum command button on the Home tab of the Ribbon that you can use to quickly build your SUM formulas. You should, however, be aware of the workings of the basic SUM function that the AutoSum button enables you to use so easily.
For the record, the syntax of the SUM function is as follows:
=SUM(number1,[number2],[...])
When using the SUM function, only the number1 argument is required; this is the range of numbers in a cell range or array constant that you want added together. You can enter up to a total of 29 other optional number arguments, separated by a commas, in a single SUM formula. For example, you can build a SUM formula that totals numbers in several different ranges like this:
=SUM(B3:B10,Sheet2!B3:B10,Sheet3!B3:B10)
In this example, Excel sums the values in the cell range B3:B10 on Sheet1 (the current sheet), Sheet2, and Sheet3 of the workbook, giving you the grand total of all these values.
SUMIF
What about those times when you want the total of only certain items within a cell range? For those situations, you can use the SUMIF function. The SUMIF function enables you to tell Excel to add together the numbers in a particular range only when those numbers meet the criteria that you specify. The syntax of the SUMIF function is as follows:
=SUMIF(range,criteria,[sum_range])
In the SUMIF function, the range argument specifies the range of cells that you want Excel to evaluate when doing the summing; the criteria argument specifies the criteria to be used in evaluating whether to include certain values in the range in the summing; and finally, the optional sum_range argument is the range of all the cells to be summed together. If you omit the sum_range argument, Excel sums only the cells specified in the range argument (and, of course, only if they meet the criteria specified in the criteria argument).
The figure illustrates how you can use the SUMIF function to total sales by the items sold. This figure shows a Sales list sorted by the store location (there are three locations: Anderson Rd., Curtis Way, and Mission Street) and then the item sold. To total the sales of Lemon tarts at all three locations, you could place the following SUMIF formula in cell I3:
=SUMIF(C3:C100,"=Lemon tarts",G3:G62)
In this example, the cell range C3:C62 contains the list of each item that has been sold in the first five days of January, 2010 (Lemon tarts, Blueberry muffins, Lots of chips cookies, or Strawberry pie). The cell range G3:G62 contains the extended sales made at each store for each item.
The SUMIF formula in cell I3 looks for each occurrence of "Lemon tarts" (the criteria argument for the SUMIF function) in the Item column of the Cookie Sales list and then adds its extended sales price from the Daily Sales column to the total.
The formulas in cells I4, I5, and I6 contain SUMIF functions very similar to the one in cell I3, except that they substitute the name of the dessert goodie in question in place of the "=Lemon tarts" criteria argument. The formula in cell I8, however, is slightly different: This formula sums the sales for all items except for Strawberry pies. It does this with the SUMIF function in the following formula:
=SUMIF(C3:C62,"<>Strawberry pie",G3:G62)
Because the item Strawberry pie is preceded with the not operator (<>), Excel sums the daily sale for every item except for strawberry pie.

Excel Glossary
active cell
The worksheet cell that contains the cell cursor. Each worksheet can have only one active cell.

Excel Glossary
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A feature that looks at the entries that you make in a worksheet column and automatically duplicates them in subsequent rows whenever you start a new entry that begins with the same letter or letters as an existing entry in that column.

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AutoCorrect
A feature that alerts Excel 2007 to common typing errors and your own typing errors (that you specify) and tells the program how it should automatically fix them for you.

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AutoFill
An Excel 2007 feature that quickly creates a series of entries based on the data you enter in one or two cells. AutoFill works with days of the week, months of the year, yearly quarters; consecutive series of numbers; and formulas. You also can add your own custom AutoFill series.

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A new feature in Excel 2010 — accessible from the green File tab — that enables you to manage files and to view the properties and stats about the workbook file you're editing.

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cell
The intersection of a column and row in the worksheet.

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cell address
The cell identifier, determined by its column letter(s) followed by the row number, as in cell A1, the very first cell of each worksheet at the intersection of column A and row 1.

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cell cursor
The black border that surrounds the active cell in a worksheet.

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clip art
Readymade drawings, illustrations, and photos offered by Microsoft for use in Microsoft Office applications.

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A utility in Excel 2007 and 2010 that you use to find potential compatibility issues if you plan to save an Excel workbook file in the older Excel 97–2003 file format.

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current cell
The worksheet cell that contains the cell cursor. Each worksheet can have only one current cell.

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data table
A range of cells in a worksheet in which you enter a series of possible values that Excel plugs into a formula so you can perform what-if analysis on the data.

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dialog box
A rectangular window with settings and commands that appears when you click a dialog box launcher or certain other commands on the Ribbon.

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dialog box launcher
A small icon in the lower-right corner of a group of command buttons on the Ribbon that you click to access a dialog box with additional related settings and commands.

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function
A part of a formula that takes a number of specific arguments and then returns a single value based on those arguments.

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gallery
A drop-down list of thumbnail selections that appears when you click certain command buttons on the Ribbon.

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group
A section of a tab on the Excel 2007 Ribbon that organizes related command buttons into subtasks normally performed as part of the tab's larger core task. The name of a group appears at the bottom of the group, such as the Font group on the Home tab.

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hyperlink
Specially formatted text that anyone can click to jump to Web sites, move to other cells or workbooks, or create an e-mail message.

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keyboard shortcuts
A combination of keys that you can press to execute certain commands, as opposed to finding and clicking the commands' buttons on the Ribbon or elsewhere.

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A feature in Excel 2007 that enables you to point to thumbnails on a drop-down gallery to see how a new font, font size, table style, or cell style would look on your selected data before you actually apply it.

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macro
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The left-most section of the Formula bar that displays the address or name of the current cell.

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pivot table
A special type of table unique to Excel 2007 that enables you to summarize large amounts of data and pivot or rearrange the table's data to display different summaries of the information it contains.

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Ribbon
A new feature of the Excel 2007 interface that replaces the menus and toolbars of previous versions; appears at the top of the Excel window, just below the title bar.

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ScreenTip
A small window that displays descriptive text when you point to but don't click a command on the Ribbon or other objects in a worksheet.

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sheet tabs
Small tabs near the bottom of a worksheet that you click to move between the worksheets in a workbook. You can assign descriptive names to sheet tabs.

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slicers
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SmartArt
A type of graphic object in Excel 2007 that gives you the ability to quickly and easily construct graphical lists and diagrams in the worksheet.

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sparklines
Tiny graphs (miniature charts) that fit within a single cell in the worksheet, used to show basic trends in data.

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Status bar
A horizontal bar that appears at the bottom of the Excel 2007 window and keeps you informed of Excel's current mode. In addition, you can use the Status bar to select a new worksheet view and to zoom in and out on the worksheet.

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tabs
The various "pages" of Excel 2007's Ribbon interface that you click to display command buttons relating to the tab's name, such as Page Layout and Formulas.

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template
A pre-designed worksheet that can be used as a basis for creating new worksheets.

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WordArt
Stylized text objects that you use to add pizzazz and emphasis to headings and other text in Excel 2007 worksheets.

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workbook
The basic file type that you create when you use Excel 2007. A new workbook consists of three worksheets by default.

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worksheet
The main document that you work in when you enter data into cells within Excel 2007. A worksheet is stored in a workbook file.

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worksheet area
The portion of an Excel 2007 worksheet in which you enter cell data and add objects such as charts and graphics.

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XPS XML Paper Specification
A file format developed by Microsoft that enables people to open and print documents in XPS Reader without access to the original programs with which the documents were created (such as Excel).

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Zoom slider
An object on the Status bar in Excel 2007 that enables you to increase the magnification in a worksheet or shrink it down to get an overall picture of the worksheet data.