9 Common Tabs and Tasks in Office 2013 Applications

Office 2013 contains separate applications that share many common commands and features. Excel, Word, and PowerPoint are all very similar in their basic functionality and appearance. The methods for how to start and exit the programs, create and save your work, and insert text and graphics are the same for each program.

  • The Ribbon and Backstage view provide a consistent interface for managing files and issuing commands in each application.

  • Word, Excel, and PowerPoint all start a new blank document when they open. (Access it by pressing Esc at the app’s Start screen.) You can use this document, or you can open an existing one. Excel documents are called workbooks; PowerPoint documents are called presentations.

  • To enter text in a document, click where you want to place it; that moves the insertion point there. Then type.

  • To insert a picture, click the Insert tab on the Ribbon and then click the Pictures button. It works the same in Word, Excel, and PowerPoint.

  • Scroll bars enable you to scroll to different parts of a document. You can also move around by clicking where you want to go or by using the arrow keys to move the insertion point.

  • Each application has a different set of views for working with data in different ways. You can switch among them on the View tab.

  • The Zoom feature increases or decreases the magnification of the data displayed onscreen. Use the Zoom slider and controls in the lower-right corner of the application window.

  • To save your work, use the Save command on the File menu, or press Ctrl+S, or click the Save button on the Quick Access Toolbar.

  • To open a file, use the Open command on the File menu. You can also select a recently used file from the Open category in Backstage view.

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