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Creating a Purchase Order in QuickBooks
A purchase order serves a simple purpose: It tells some vendor that you want to purchase some item. In fact, a purchase order is a contract to purchase. [more…]
Recording a Sales Receipt with QuickBooks Simple Start
You record a sales receipt when a customer pays you in full for the goods or services at the point of sale. Sales receipts work similarly to regular invoiced sales [more…]
QuickBooks Simple Start: Backing Up, the Quick and Dirty Way
You're busy. You don't have time to fool around. You just want to do a passable job of backing up, and you've decided how often you plan to do it. Sound like your situation? Then follow these steps: [more…]
Setting Up a Customer List in QuickBooks
In QuickBooks, a Customer List keeps track of all your customers and your customer information. For example, the Customer List keeps track of billing addresses and shipping addresses for customers. Follow [more…]
Fixing Invoice Mistakes with QuickBooks 2005
You use the QuickBooks invoice form to bill customers for the goods that you sell. No one is perfect, so you don't need to get worked up over mistakes that you make while entering information in invoices [more…]
Creating a Job Estimate with QuickBooks 2005
QuickBooks Pro and QuickBooks Premier have a feature that's very interesting for businesses that do jobs or projects for their customers: contractors, consultants, engineers, architects, and so on. QuickBooks [more…]
Handling Payroll with QuickBooks 2003
If you want to use QuickBooks for payroll because you want to save money, aren't scared of a little paperwork, or maybe want the extra flexibility that comes with doing it yourself, you need to sign up [more…]
Running through the Setup Interview for QuickBooks Simple Start
After you know what entity form your business will use and have the QuickBooks Simple Start software installed, you're ready to set up the QuickBooks data file. The data file is the container that QuickBooks [more…]
Making a Checking Account Deposit with QuickBooks 2005
You can't write checks unless you deposit some money in your checking account. You didn't know that? Well, the next time you're taking your exercise in the prison yard, give it some serious thought. From [more…]
Using Audit Trails in QuickBooks
If you decide to allow multiple users access to the QuickBooks data file, you may want to turn on the QuickBooks Audit Trail feature. The Audit Trail feature lets you keep a record of who makes what changes [more…]
Batch-Printing Invoices with Quickbooks 2006
If you want to print invoices in a batch in QuickBooks 2006, you need to mark the To Be Printed check box that appears in the lower-left corner of the Create Invoices window. This check mark tells QuickBooks [more…]
Recording Your Bills with QuickBooks 2003
When a bill comes in, the first thing to do is record it. You can record bills through the Enter Bills window or the Accounts Payable register. If you plan to track bills by expense and item, you need [more…]
Keeping Track of Customer Payments in QuickBooks 2003
If your customers don't always pay you up-front for their purchases, you need to record another type of payment — the ones that customers make to pay off or pay down what you've invoiced them. To record [more…]
Installing QuickBooks 2003 in Ten Easy Steps
If you haven't already installed QuickBooks, get it over with right now:
1. Turn on the PC.
Find and flip on the computer's power switch.
If you're installing QuickBooks on a computer running Windows NT, [more…]
Retrieving QuickBooks 2006 Data You've Backed Up
What happens if you lose all your QuickBooks 2006 data? Okay, you might have one or two problems, but you can probably blame PC gremlins for those. If the disaster that caused you to lose your data also [more…]
Finding a Transaction in Quickbooks 2006
When you can't remember the information that you need to find a particular entry or transaction (for a check, deposit, or transfer) in QuickBooks 2006, you can search for the information by using the Find [more…]
Basic Bookkeeping for Your Small Business
Bookkeeping refers mainly to the record-keeping aspects of accounting. Bookkeeping is essentially the accounting process (some would say the drudgery) of recording all the information regarding the transactions [more…]
The Importance of Standardizing Business Source Documents
All business transactions require paperwork, called source documents. Business source documents, which are important to bookkeeping, need to be standardized. With standardized source documents, your bookkeeper [more…]
How to Hire the Right Accountant for Your Business
A business's bookkeeper or accountant should have the skills and knowledge that he or she needs to perform the required functions. If you're going to hire an accountant, you need to know what qualifications [more…]
Examining End-of-Period Bookkeeping Procedures
Even if all transactions during the year (or other business period) have been recorded correctly, the business's accounts still aren't quite ready for preparing the financial statements. Additional procedures [more…]
The Importance of a Bookkeeping Audit Trail
Good business bookkeeping systems leave good audit trails. An audit trail is a sequence of events leading up to a bookkeeping entry in your business's accounts. You start with the source documents and [more…]
Watching for Illegal Accounting Practices in Your Business
Fraud, embezzlement, and misappropriation can occur in every size of business. Such illegal accounting practices require manipulation of a business’s accounts. Keep your eyes open for these kinds of illegal [more…]
How to Choose the Right Accounting Software for Your Business
Accounting software packages are available for businesses of every size, from small home-based businesses to multinational corporations. Accounting software is a booming business, which means you have [more…]
How to Read an Income Statement
Some aspects of income statements may seem obvious, but other parts of income statements might leave you stumped. You need to identify the parts of an income statement and to know what they mean before [more…]
Examining Your Asset Accounts
The activities of a business involve inflows and outflows of cash, as you know. What you might not know, however, is that the profit-making process also involves four other basic operating assets, explained [more…]
