Project Management

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How to Monitor Work Effort

When you're managing a project, comparing work effort expended with work effort planned can highlight when people are incorrectly expanding or reducing the scope of an activity; are more or less qualified [more…]

How to Monitor Project Expenditures

Project managers monitor project expenditures to verify that they’re in accordance with the project plan and, if they’re not, to address any deviations. You may think that you can determine project funds [more…]

How to Track and Analyze Project Expenditures

To evaluate your project’s financial status, you compare actual expenditures with those you planned. Project managers use a cost report that presents expenditures for the current performance period and [more…]

How to Formalize Your Project Control Process

Every project manager has his or her own way of setting up project control processes. To guide your project throughout its performance, you must establish procedures to collect and submit required progress [more…]

How to Identify and Correct Causes of Project Delays

An effective project manager tracks every aspect of a project as it progresses in order to identify and correct causes of delays. After you confirm that a problem exists, you have to understand what caused [more…]

How to Manage Project Change Requests

How project managers handle project change requests depends on individual management styles. On large projects, formal change-control systems govern how you can receive, assess, and act on requests for [more…]

Earned Value Management Terms and Formulas for Project Managers

The basic premise of earned value management (EVM) is that the value of a piece of work is equal to the amount of funds budgeted to complete it. As part of EVM, you use the following information to assess [more…]

How to Determine a Task’s Earned Value

The key to a meaningful EVM (earned value management) analysis lies in the accuracy of your estimates of earned value (EV). To determine EV, you must estimate how much of a task you’ve completed to date [more…]

How to Plan for Your Project’s Completion

New project managers may not realize this, but planning for the completion of a project should be part of the initial project plan. If you wait until the end of your project to start thinking in detail [more…]

How to Keep Team Members Focused on a Project

At the start of a project, staying committed to the overall goals of a project can be easy for a team. As the project progresses, however, a project manager may need to refocus team members' energies. [more…]

What to Do When You Complete a Project

So you're about to complete your (successful) project. Filing the final report, however, isn't the project manager's last task. You need to help your team members transition off the project, acknowledge [more…]

How Project Managers Write Useful Reports

Writing useful reports is part of a project manager's repertoire of good communications skills. Written reports enable a project manager to present factual data efficiently; to choose words carefully to [more…]

Project Manager Skill: How to Run Productive Meetings

Project meetings don’t have to be painful experiences. If you plan and manage them well, project meetings can be effective forms of communication. They can help you find out about other team members’ backgrounds [more…]

How to Write an Interesting Progress Report for Projects

As a project manager, you write progress reports to let people know how the project is going. When you write your project-progress report, make sure it’s interesting and tells the appropriate people what [more…]

How to Use Meetings to Manage Your Project

At work, just saying meeting can induce groans; but meetings are an effective way to manage projects. Three kinds of meetings help keep project players engaged: regularly scheduled meetings, [more…]

How to Be an Effective Project Leader

Leadership and management are two related but distinct sets of behaviors for guiding and supporting people through a project. Project managers must be able to lead and manage to keep team members on track [more…]

Project Management: How to Motivate Team Members

Efficient processes and smooth relationships create the opportunity for successful projects. And having team members personally commit to your project’s success gives you the greatest chance of achieving [more…]

How to Keep Team Members Committed to Your Project

When managing a project, you have to keep people committed to it until the end. Although some people commit to completing an assignment because someone tells them to do so, you get a much more serious [more…]

Motivating Your Project Team with Feedback and Rewards

Getting your team members to appreciate your project’s value and feasibility helps you motivate them initially. However, if the project lasts longer than a couple of weeks, the team’s initial motivation [more…]

Supporting Virtual Project Teams with Communication Technology

A virtual project team is a group of people who work together across geographic, time, and organizational boundaries to accomplish a common set of goals and objectives. Although the needs of a virtual [more…]

Applying Earned Value Management to Your Project

If your project is fairly complex, you may consider using earned-value management (EVM) to help control performance. By providing cost and schedule performance assessments of both the total project and [more…]

Ten Tips for Being a Better Project Manager

Successful project management depends not only on what you do, but also on how you do it. A project manager's attitudes and behaviors toward people affect how they respond to that person. The ten tips [more…]

How to Prepare for the Post-Project Evaluation

Successful project managers lay the groundwork for repeating on future projects what worked on past ones (and avoiding what didn’t) by conducting a post-project evaluation. A post-project evaluation [more…]

How to Run a Post-Project Evaluation Meeting

As a project manager you will want to run a post-project evaluation meeting. A post-project evaluation is only as good as the results, expenditures, and performance information it’s based on. Before you [more…]

How to Choose Project-Management Software

No matter how superb a project manager's organizational skills may be, project-management software is a boon. When your project is sufficiently complex, you can use software for a wide variety of tasks [more…]

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