Preparing the Books for a Small Business

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Making Changes to a Business’s Chart of Accounts

After you finalize your General Ledger for the year, you may want to make changes to your Chart of Accounts, which lists all the accounts in your accounting system. You may need to add accounts if you [more…]

Calculating Cost of Goods Sold and Inventory Cost

After a business’s product is sold, the product cost is taken out of inventory and recorded in the cost of goods sold expense account. One main accounting decision that must be made by companies that sell [more…]

The FIFO Method for Cost of Goods Sold

With the FIFO (first-in, first-out) method for cost of goods sold, you charge out product costs to cost of goods sold expense in the chronological order in which you acquired the goods. It’s like the first [more…]

The LIFO Method for Cost of Goods Sold

The main feature of the LIFO (last-in, first-out) method for cost of goods sold is that it selects the last item you purchased first, and then works backward until you have the total cost for the total [more…]

Preparing a Trial Balance for Your Business

The first step toward interpreting the financial results of your business is preparing a trial balance report.Basically, a trial balance is a worksheet prepared manually or spit out by your computer accounting [more…]

Locating the Source of Trial Balance Errors

If the trial balance report that you’ve prepared for your business isn’t correct — the debits don’t equal the credits — you need to locate the source of the error. When you need to find errors after completing [more…]

Testing Your Trial Balance with Computerized Accounting Systems

If you use a computerized accounting system for your business, your trial balance report is automatically generated for you. Because the system allows you to enter only transactions that are in balance [more…]

Developing a Financial Statement Worksheet for Your Business

After your business’s accounts successfully pass a trial balance test (with debits and credits that equal), you can then begin developing a financial statement worksheet, as well as the [more…]

Replacing Worksheets in Your Business with Computerized Reports

If you use a computerized accounting system for your business, you don’t have to manually create a financial statement worksheet. Instead, the computer system gives you the option of generating many different [more…]

Adjusting Financial Statements for Depreciating Assets

When you close your business’s books for an accounting period, you may need to make some adjustments to the financial statements for depreciating assets. Recording asset depreciation in this way recognizes [more…]

Figuring the Profit Ratio for a Business

Business is motivated by profit, so calculating the profit ratio for a business is very important, to say the least. The bottom line is not called the bottom line [more…]

Average Cost Method for Cost of Goods Sold

The average cost method for cost of goods sold expense is an alternative method to the more commonly used FIFO and LIFO methods. If you were to make an exhaustive survey of businesses, you would find out [more…]

Recording Inventory Losses under the LCM Rule

Businesses should apply the lower of cost or market (LCM) rule to inventory, regardless of which method they use to record cost of goods sold and inventory cost. Acquiring and holding an inventory of products [more…]

Looking at Depreciation Expense Accounting Methods

Depreciation expense accounting seems straightforward enough: You divide the cost of a fixed asset (except land) among the number of years that the business expects to use the asset. So, instead of having [more…]

Common Expense Accounting Issues for Businesses

Expense accounting has become very complicated and confusing for many U.S. businesses — whether large or small, public or private. Operating a business in a highly developed and very sophisticated economy [more…]

Management’s Role in Preparing Financial Reports

The management (CEO and financial officers) of a business must make sure that the financial statements and disclosures are adequate according to financial reporting standards, and that all the disclosure [more…]

The Purpose of Financial Reporting in a Business

Business managers, creditors, and investors read financial reports because these reports provide information regarding how the business is doing and where it stands financially. Indeed, these accounting [more…]

Disclosures in Financial Reports: Footnotes

A business’s financial report is much more than just the financial statements; a financial report needs additional information, called disclosures. Footnotes are one form of disclosure included in a financial [more…]

Disclosures in Financial Reports: Supplementary Items

The financial report of a business includes more than just the financial statements; a financial report also needs information called disclosures. Supplementary items such as financial schedules and tables [more…]

Comparing Financial Reports from Private and Public Businesses

If you were to compare annual financial reports of publicly owned corporations with annual reports of privately owned businesses, you’d discover many differences. Public companies are generally much larger [more…]

Dealing with Information Overload in Financial Reports

Investors in a business must deal with the information overload of annual financial reports. In general, the larger a business, the longer its financial report. The annual reports of large, publicly owned [more…]

The Statement of Changes in Owners’ Equity Report

In many situations, a business prepares a “mini” financial statement — called the statement of changes in owners’ equity — in addition to its three primary financial statements [more…]

How to Become a More Savvy Business Investor

You can become a more savvy business investor by understanding tools that lenders and investors use for getting information value from a business’s financial reports. An investment opportunity in a private [more…]

How Business Investors Look Beyond Financial Reports

Business investors don’t rely solely on financial reports when making investment decisions. Analyzing a business’s financial reports is just one part of the process. You should consider several additional [more…]

Calculating the Gross Margin Ratio for a Business

Financial statement ratios — such as the gross margin ratio — provide useful ways to interpret the financial reports of a business. You calculate these financial ratios by dividing one particular number [more…]


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