Handling Administrative Issues at the End of Your Project

By Stanley E. Portny

At the end of your project, you’ll need to make sure you take care of the necessary administrative issues. Just as you must have authorization for people to legally spend time, effort, and resources to perform work on your project, you must rescind this authorization when you close the project to ensure that people won’t continue to spend time, effort, or resources on it in the future. You can officially terminate this authorization by doing the following:

  • Obtain all required approvals. Obtain written approval that your project has passed all performance tests and adhered to applicable standards and certifications. In addition, be sure you’ve obtained customer or client acceptances. This step confirms that no additional work is necessary on the project.
  • Reconcile any outstanding transactions. If you’ve made project purchases from outside sources, resolve any disputes with vendors and suppliers, pay all outstanding bills, and make sure the contracts are officially closed. Make sure you adjust any project work effort or expenditures that were posted to incorrect accounts.
  • Close out all charge categories. Get official confirmation that no future labor or financial charges can be made to your project accounts.

Ensuring these tasks are complete will help pave the way for a smooth transition for all team members.