How to Create a Social Media Marketing Policy
Even if you’re the only person involved in social media marketing at the beginning, write up a few general policy guidelines for yourself that you can expand later. The ITBusinessEdge site shows a simple social media policy that you can download.
Most policies address the social media issue both in terms of what employees are allowed to do on behalf of the company and on what they aren’t allowed to do. For example:
Employees may not be allowed to use personal social accounts on company time.
Some trained employees may be allowed to post customer support replies on behalf of the company, whereas others are responsible for new product information.
Name Description Daniel Hoang Social media policy article Digital Brand Expressions Free checklist emTRAiN Free articles and guidelines Inc.com Article titled “Do You Need a Social Media Policy?” ITBusinessEdge Social media guidelines, templates, and examples Mashable Article titled “Should Your Company Have a Social Media Policy?” Mashable Article titled “10 Must-Haves for Your Social Media Policy” PolicyTool for Social Media Free social media policy generator Social Media Governance Free database of policies for review Toolkit Cafe Policies toolkit ($149)
To increase compliance, keep your policy short and easy to read. Try to focus on what people can do rather than on what they cannot do.
A typical policy addresses risk management, intellectual property protection, individual privacy protection, and the respect of your audience, company, and fellow employees. Given the rapidly changing world of social media, you’ll have to keep your policy flexible and update it often.
Try to incorporate the following suggested concepts, adapted from Mashable:
Hold individuals responsible for what they write.
Disclose who you are, including your company name and title.
Recognize that clients, prospects, competitors, and potential future employees are part of your audience.
Be respectful of everyone.
Understand the tenor of each social media community and follow its precepts.
Respect copyright and trademarks.
Protect your company’s confidential trade secret and proprietary information in addition to client data, especially trade secret information under nondisclosure agreements.
Do not allow personal social media activity to interfere with work.
The complexity of your social media policy depends on the extent of your social media marketing effort and the number of people and departments involved. Generally, the larger the company, the longer the policy.
Just about everything in social media pushes the limits of existing intellectual property law. So much information is now repeated online that ownership lines are becoming blurred, much to some people’s dismay and damage.
When in doubt, don’t copy. Instead, use citations, quote marks, and links to the original source. Always go back to the original to ensure that the information is accurate.
Watch blogs such as Mashable and TechCrunch for information about legal wrangling. New case law, regulations, and conflicts bubble up continually.